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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Join Moray Council, dedicated to supporting education and community.
- Benefits: Enjoy flexible hours, term-time work, and a competitive salary.
- Other info: This role requires joining the PVG Scheme for working with children.
- Why this job: Gain valuable experience while making a positive impact in the school community.
- Qualifications: Must have relevant clerical experience and proficiency in Microsoft Office.
The predicted salary is between 24000 - 25000 £ per year.
Job Description
To provide an efficient and effective reception and clerical support service within the school.
Responsibilities
- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
- Ability to use initiative when required
- Flexible in approach and open to different ways of working
- Self-confidence and self-motivated
- Effective communication skills: oral and written
- Excellent interpersonal skills
- Ability to record information accurately
- Strong customer care skills and focus
- Ability to work on own and as part of a team
- Sound knowledge of software packages e.g. Microsoft Office
- Ability to demonstrate a high standard of numeracy and literacy
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands
- Ability to prioritise workload, in accordance with objectives and targets
- Ability to relate well with all levels of staff
- Willingness to accept direction/delegation
- Appreciation, acceptance of and commitment to importance of confidentiality
- Ability to work in a shared office
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service
This post is considered to be a Regulated Role\’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Start Date: no earlier than week commencing 18 August 2025
Closing Date: – 4 July 2025
Starting Salary: £24,995.10 (pro rata)
£13.26 per hour
18 hours per week – term time only
For further information contact: the Business Support Officer, Speyside High School, telephone 01340 871522, email admin.speysidehigh@moray-edunet.gov.uk
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Clerical Assistant - MOR10717 employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - MOR10717
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Microsoft Office and Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a busy office environment. Be prepared to share examples of how you managed multiple tasks and maintained organisation under pressure, as this is crucial for the role.
✨Tip Number 3
Showcase your customer service skills by preparing anecdotes that illustrate your ability to handle inquiries and resolve issues effectively. This will demonstrate your strong interpersonal skills, which are essential for a clerical assistant.
✨Tip Number 4
Since this role involves working with children and vulnerable adults, be ready to discuss your understanding of confidentiality and safeguarding practices. This will show your commitment to maintaining a safe environment.
We think you need these skills to ace Clerical Assistant - MOR10717
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant clerical and administrative experience. Emphasise your proficiency in Microsoft Office and any other software mentioned in the job description, such as Excel and Publisher.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities and skills outlined in the job description. Mention your experience in a busy office environment and your ability to handle cash and deal with the public effectively.
Showcase Communication Skills: Since effective communication is key for this role, provide examples in your application of how you've successfully communicated with colleagues and the public in previous positions.
Highlight Flexibility and Initiative: Demonstrate your flexibility and ability to use initiative in your application. Provide examples of situations where you adapted to changing demands or took the lead on tasks without being prompted.
How to prepare for a job interview at Moray Council
✨Showcase Your Clerical Experience
Be prepared to discuss your previous clerical and administrative roles. Highlight specific tasks you've handled, such as typing, filing, and cash handling, to demonstrate your relevant experience.
✨Familiarise Yourself with Software Packages
Make sure you are comfortable discussing your proficiency in Microsoft Office and any other software mentioned in the job description. Consider bringing examples of how you've used these tools effectively in past roles.
✨Demonstrate Strong Communication Skills
Since effective communication is key for this role, practice articulating your thoughts clearly. Be ready to provide examples of how you've successfully interacted with the public and colleagues in previous positions.
✨Emphasise Flexibility and Teamwork
The job requires a flexible approach and the ability to work well in a team. Prepare to share instances where you've adapted to changing demands or collaborated with others to achieve common goals.