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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Join Moray Council, dedicated to supporting education and community.
- Benefits: Enjoy flexible hours, term-time work, and a competitive salary.
- Why this job: Gain valuable experience in administration while making a positive impact on students' lives.
- Qualifications: 4 SQA standard grades or equivalent, including English and Maths; typing qualifications preferred.
- Other info: This role requires joining the PVG scheme for working with children.
The predicted salary is between 24995 - 24995 £ per year.
To provide an efficient and effective reception and clerical support service within the school.
Responsibilities
- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public.
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis.
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic).
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait (or equivalent working knowledge of Microsoft software packages).
- Ability to use initiative when required.
- Flexible in approach and open to different ways of working.
- Self-confidence and self-motivated.
- Effective communication skills: oral and written.
- Excellent interpersonal skills.
- Ability to record information accurately.
- Strong customer care skills and focus.
- Ability to work on own and as part of a team.
- Sound knowledge of software packages e.g. Microsoft Office.
- Ability to demonstrate a high standard of numeracy and literacy.
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands.
- Ability to prioritise workload, in accordance with objectives and targets.
- Ability to relate well with all levels of staff.
- Willingness to accept direction/delegation.
- Appreciation, acceptance of and commitment to importance of confidentiality.
- Ability to work in a shared office.
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service.
This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Start Date: no earlier than week commencing 18 August 2025
Closing Date: 4 July 2025
Starting Salary: £24,995.10 (pro rata) £13.26 per hour 18 hours per week - term time only
For further information contact: the Business Support Officer, Speyside High School, telephone 01340 871522, email admin.milneshigh@moray-edunet.gov.uk
Clerical Assistant - MOR10717 employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - MOR10717
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Microsoft Office and Seemis. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in a busy office environment by preparing examples of how you've effectively managed multiple tasks or dealt with challenging situations. This will showcase your organisational skills and ability to prioritise workload.
✨Tip Number 3
Practice your communication skills, both oral and written. You may be asked to demonstrate these abilities during the interview, so being clear and confident in your responses will help you make a strong impression.
✨Tip Number 4
Research the school and its values to understand its culture and expectations. This knowledge will allow you to tailor your responses in the interview and show that you're genuinely interested in contributing to their team.
We think you need these skills to ace Clerical Assistant - MOR10717
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant clerical and administrative experience. Emphasise your proficiency in Microsoft Office and any other software mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and customer care focus. Mention specific examples of how you've successfully handled clerical duties or worked in a busy office environment.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your SQA standard grades and any typing qualifications. This will demonstrate that you meet the educational requirements for the role.
Showcase Your Soft Skills: In your application, highlight your organisational skills, ability to work under pressure, and flexibility. These traits are crucial for the role and should be evident in your written communication.
How to prepare for a job interview at Moray Council
✨Showcase Your Clerical Skills
Be prepared to discuss your previous clerical experience in detail. Highlight specific tasks you've handled, such as typing, filing, and cash handling, and how these experiences have equipped you for the role.
✨Demonstrate Effective Communication
Since the role involves interacting with the public and staff, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated in past roles, both verbally and in writing.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of Microsoft Office and any other software mentioned in the job description. Be ready to discuss how you've used these tools in previous positions to enhance your efficiency.
✨Exhibit Flexibility and Initiative
The job requires a flexible approach and the ability to work independently. Think of instances where you've adapted to changing circumstances or taken the initiative to solve problems in a busy office environment.
