At a Glance
- Tasks: Support the Head Teacher in managing school administration and policies.
- Company: Join a vibrant primary school dedicated to nurturing young minds.
- Benefits: Competitive salary, flexible hours, and a supportive work environment.
- Other info: Opportunity for career growth and professional development in a dynamic setting.
- Why this job: Make a difference in students' lives while developing your administrative skills.
- Qualifications: Experience in admin roles and proficiency in Microsoft Office required.
The predicted salary is between 29519 - 29519 £ per year.
To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.
Responsibilities
- Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
- Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
- Ensure the effective management and maintenance of the Seemis Management System within the school.
- Manage all general clerical and administrative functions within the school.
- Adopt procedures to ensure a safe working environment.
- Participate in the Council's Employee Review and Development Programme.
The Individual
- Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public.
- Recognised typing / word processing qualification (e.g. typing RSA stages 11 or SCOTVEC Text Processing Certificates).
- Experience of Microsoft Office including software packages such as Excel and Access.
- High level of accuracy in work.
- Ability to prioritise workload.
- Ability to use initiative in day to day tasks.
- Ability to participate as a team member.
- Self-confidence.
- Self-motivated.
- Strong customer care skills and focus.
- Effective organisational skills including time management.
- Appreciation and acceptance of, and commitment to the importance of confidentiality.
- Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage.
- Ability to demonstrate a high standard of numeracy and literacy skills.
- Flexibility and adaptability.
- Willingness to accept direction/delegation.
- Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face.
- Approachability and willingness to help.
- Discretion.
- Flexibility to meet the needs and demands of the service.
This post is considered to be a 'Regulated Role' under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Proposed Interview Date: Thursday 25 June 2026
Anticipated Start Date: Week commencing 10 August 2026
Working Pattern: Monday to Friday
Closing Date: 12 June 2026
Starting Salary: £29,519 (pro rata) £15.66 per hour, 15 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)
For further information contact: Head Teacher, Craigellachie Primary School, telephone 01340 881271, email admin.craigellachiep@moray-edunet.gov.uk
Locations
Primary School Administrator - MOR11897 in Charlestown, Fife employer: Moray Council
At Moray Council, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and professional growth. As a Primary School Administrator at Craigellachie Primary School, you will benefit from a flexible working pattern, opportunities for development through our Employee Review and Development Programme, and the chance to make a meaningful impact in the lives of students and the community. Join us in fostering a safe and effective educational environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Primary School Administrator - MOR11897 in Charlestown, Fife
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the school or similar institutions. They can give you insider info and maybe even put in a good word for you.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills in Microsoft Office and financial management can shine through in your answers.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed workloads or improved processes in previous roles. This will demonstrate your ability to handle the responsibilities listed in the job description.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Primary School Administrator - MOR11897 in Charlestown, Fife
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the responsibilities listed in the job description. We want to see how you can contribute to our administrative policies and procedures!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any relevant qualifications you have. We’re looking for someone who can manage clerical functions effectively, so let us know what you bring to the table!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your experience and skills. Remember, accuracy is key!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates regarding your application!
How to prepare for a job interview at Moray Council
✨Know Your Stuff
Make sure you’re familiar with the administrative policies and procedures relevant to a primary school setting. Brush up on your knowledge of the Seemis Management System and any financial management systems you might encounter. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Skills
Prepare examples that highlight your experience in clerical work, especially in areas like record keeping and customer care. Think about specific situations where you demonstrated strong organisational skills or used Microsoft Office effectively. This will help you stand out as a candidate who can manage the workload efficiently.
✨Be a Team Player
Since the role involves working closely with the Head Teacher and Senior Management Team, be ready to discuss how you’ve collaborated with others in previous roles. Share instances where you’ve contributed to a team’s success or adapted to meet the needs of your colleagues.
✨Demonstrate Discretion and Flexibility
Given the importance of confidentiality in this role, prepare to talk about how you’ve handled sensitive information in the past. Also, be ready to discuss your adaptability and willingness to take on various tasks, showing that you can thrive in a dynamic school environment.
