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- Tasks: Join a small team providing secretarial support for top executives.
- Company: Be part of a dynamic council focused on effective governance.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Other info: This is a temporary position until December 2025.
- Why this job: Gain valuable experience in administration while contributing to meaningful projects.
- Qualifications: Must have clerical experience and proficiency in Microsoft Office.
The predicted salary is between 25692 - 36000 £ per year.
To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Chief Executive and Depute Chief Executives).
Requirements
- Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
- Liaison with Elected Members, Scottish Government and National Bodies.
- In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub.
- Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.
- Participate in the Council's Employee Review and Development Programme.
- Deputise for the Corporate Administrative Assistant in his/her absence.
- Contributing to the effectiveness of the service.
Responsibilities
- Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
- Liaising with Elected Members, Scottish Government and National Bodies.
- In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub.
- Preparing reports, minutes and other correspondence.
- Contributing to the effectiveness of the CMT Admin Hub.
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.
- Clerical/administration/typing experience.
- Experience in Word Processing packages including Word, Excel, Teams and Office 365.
- 4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic).
- Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages).
- Effective communication skills - both oral and written.
- Ability to record information accurately.
- Ability to demonstrate a high standard of numeracy, organisational and administrative skills.
- Good organisational skills/time management with the ability to respond to conflicting and competing demands.
- Ability to prioritise workload, in accordance with objectives and targets.
- Ability to work as part of a team.
- Willingness to accept direction/delegation.
- Appreciation, acceptance of and commitment to importance of confidentiality.
Temporary until 31 December 2025
Closing Date: 20 June 2025
Starting Salary: £25,692
Hours: 36.25 hpw
For further information please contact Alison McLaughlin 07929 785043.
Administration Assistant (CMT Hub) - MOR10718 employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant (CMT Hub) - MOR10718
✨Tip Number 1
Familiarise yourself with the specific administrative procedures and functions relevant to the CMT Hub. Understanding how the team operates will help you demonstrate your proactive approach during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of the CMT Admin Hub. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 3
Brush up on your communication skills, both oral and written. Since the role involves liaising with Elected Members and various bodies, being articulate and clear in your communication will set you apart.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've effectively managed competing demands in previous roles. This will highlight your ability to prioritise workload, a key requirement for this position.
We think you need these skills to ace Administration Assistant (CMT Hub) - MOR10718
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and secretarial roles. Emphasise your proficiency with Microsoft Office packages, as well as any clerical or typing experience that aligns with the job requirements.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Administration Assistant role. Mention your ability to maintain confidentiality, your organisational skills, and your experience liaising with various stakeholders.
Highlight Relevant Skills: In your application, clearly outline your effective communication skills, both oral and written. Provide examples of how you've successfully managed conflicting demands and prioritised workloads in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Moray Council
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in a busy office environment.
✨Highlight Your Communication Skills
Effective communication is key in this role. During the interview, emphasise your experience liaising with various stakeholders, such as Elected Members and government bodies, and provide examples of how you’ve successfully communicated complex information.
✨Demonstrate Confidentiality Awareness
Given the confidential nature of the role, it's crucial to convey your understanding of confidentiality. Be ready to discuss situations where you've handled sensitive information and how you ensured it remained secure.
✨Familiarise Yourself with Relevant Technology
The job requires proficiency in various software packages like Word, Excel, and Office 365. Brush up on these tools before the interview and be prepared to discuss how you've used them in previous roles to enhance productivity.