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- Tasks: Support HR processes, from recruitment to onboarding and employee records management.
- Company: Join UHI Moray, a dynamic college with a focus on professional HR services.
- Benefits: Enjoy generous leave, pension scheme, sick pay, and staff development opportunities.
- Why this job: Be the first point of contact in HR and make a real difference in people's careers.
- Qualifications: SCQF level 6 education or relevant HR experience; strong organisational and communication skills required.
- Other info: Flexible working environment with opportunities for career growth and development.
The predicted salary is between 24000 - 30000 £ per year.
UHI Moray is seeking a highly organised and proactive HR Administrator to join our Human Resources team. This is an exciting opportunity to play a key role in delivering a professional, efficient, and customer-focused HR service across the College.
As HR Administrator, you will provide comprehensive administrative support across the full employee lifecycle, supporting recruitment, onboarding, employee records, and HR systems. You will act as a first point of contact for HR queries, ensuring a high standard of service and contributing to the effective operation of the HR function.
The Role
- Maintain and administer HR systems, ensuring accuracy and data integrity
- Support recruitment and selection processes, including coordinating interviews and completing pre-employment checks (e.g. right to work, PVG)
- Provide onboarding support, ensuring all new starters are set up and compliant prior to commencement
- Produce contracts, letters, and HR documentation
- Generate HR reports and support management information requirements
- Provide administrative support to employee relations and HR governance processes, including minute taking
- Act as a first point of contact for HR queries via the HR helpline
- Support learning and development activity, including administration of the training platform
- Maintain accurate HR records in line with GDPR and College policies
Working as part of an established HR Team, the successful candidate must be educated to SCQF level 6 or have relevant HR experience. They must have strong organisational and communication skills, attention to detail, and be confident using IT systems. They will be customer-focused, with a proactive and flexible approach. They must be able to handle confidential information appropriately. Experience within an HR environment and knowledge of HR systems would be advantageous but not essential.
Working at UHI Moray provides a range of employee benefits, including a generous annual leave entitlement, access to the NESPF Local government pension scheme, occupational sick pay scheme, family friendly and special leave provisions, staff development opportunities, cycle to work and an employee assistance programme.
For further information on employee benefits please contact mc.recruitment.moray@uhi.ac.uk. All appointments are made subject to appropriate PVG Membership. Further information can be obtained from Carrie Lynch, HR Manager via email Carrie.lynch.moray@uhi.ac.uk.
Closing date: 9am Wednesday 8th April 2026
HR Administrator in Elgin employer: Moray College UHI
Contact Detail:
Moray College UHI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator in Elgin
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching UHI Moray and its HR practices. Show us that you understand our values and how you can contribute to our team. Tailor your responses to highlight your organisational skills and customer-focused approach.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience with HR systems and your proactive attitude, as these are key for the HR Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you’re genuinely interested in joining our HR team at UHI Moray.
We think you need these skills to ace HR Administrator in Elgin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight your organisational skills and any relevant experience in HR systems or administration. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your proactive approach and customer-focused mindset, as these are key for us at UHI Moray.
Showcase Your Attention to Detail: As an HR Administrator, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep everything organised. Plus, it shows you’re tech-savvy!
How to prepare for a job interview at Moray College UHI
✨Know Your HR Basics
Brush up on key HR concepts and terminology. Understanding the employee lifecycle, recruitment processes, and compliance issues will show that you're not just organised but also knowledgeable about the field.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Being able to demonstrate your organisational prowess will be crucial, especially since the role involves maintaining HR systems and records.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific HR situations, like dealing with a query from an employee or coordinating an onboarding process. Practising these scenarios can help you articulate your thought process clearly.
✨Highlight Your Customer-Focused Approach
Since the role is customer-focused, think of instances where you've gone above and beyond for clients or colleagues. Sharing these experiences will illustrate your proactive attitude and commitment to service excellence.