At a Glance
- Tasks: Support operations by managing fleet compliance and maintaining records in a fast-paced environment.
- Company: Join WP Group, a leading fuels distribution company with a people-focused culture.
- Benefits: Enjoy competitive salary, life assurance, pension contributions, and employee perks.
- Other info: Flexible working hours with opportunities for personal development and career growth.
- Why this job: Be part of a dynamic team driving innovation in the fuels industry.
- Qualifications: Strong organisational skills and a proactive attitude towards problem-solving.
The predicted salary is between 30000 - 40000 £ per year.
Location: Hythe, Hampshire, United Kingdom
WP Group Overview
We have an exciting opportunity for you to join our team as our Operations Assistant for the WP Group, reporting to the Operations Transport Supervisor. This key position will provide operational and administrative support.
WP Group (Part of Moove Europe) is a leading fuels distribution company. Our head office is based in central Southampton. We specialise in the supply of high-quality fuels. Being owned by one of Brazil’s largest companies we benefit from being part of a corporate organisation with the agility of a medium sized business. We are fast-paced, people focused, driven by innovation and our customer relationships. We are proud of our People and culture and are always looking for enthusiastic and positive individuals to join and develop in our inclusive workplace.
Role Overview
To assist the Operations Transport manager in overseeing and managing the VOSA Fleet and Driver operating licence compliance, maintaining and managing relevant records and spreadsheets, assuring safe and efficient operations, effective cost control and provide sufficient fleet resource to meet sales targets.
Key Responsibilities
- Ensure all company policy, procedure, business ethic and sustainability commitments are applied and adhered to a high standard across the WP Group operation centres.
- To record, update and communicate fleet tests, inspections, Road Fund Licence and service requirements and communicate directly with service providers.
- To audit service contracts for fleet service agents.
- To be aware of new fleet technology and regulation.
- Continually work to safely drive down fleet operating costs.
- Assist with depot infrastructure.
- To record and monitor Fleet mileage, Fuel usage, MPG and CO2.
- To manage and administrate manual and digital tachograph data through the FTA.
- Ensure the regular downloading of truck tachographs at remote sites.
- Carry out regular truck tachograph downloads at the Hythe head office operating centre.
- Carry out regular reviews of tachograph and drivers working time infringements keeping records, identifying infringements and provide driver training or disciplinary requirement.
- To keep records and arrange driver ADR and driver CPC training.
- To keep records and arrange signed updates for Driver Company Policy Documents. Including PPE issue, HGV Driving Licence, Employee Handbook, etc.
- To keep records and arrange driver induction and retraining at fuel terminals.
- To aid operation with Driver Personal Development Plans (PDP’s).
- Liaising with OAMPs Insurers and Drivers regarding Claims.
- Maintaining Insurance Claim files (hard copy and digital).
- Provide backup Vehicle Scheduling on Planning System to cover illness and holidays.
Knowledge, Skills and Attributes
- Compliance focused, commercially aware, highly motivated and a good understanding of transport regulations.
- The ability to think logically.
- Can do attitude to dynamic pressure from internal and external factors.
- Problem solving, ability to work flexibly and to make decisions quickly.
- Strong organisational skills for planning schedules, journeys and loads.
- Good leadership and motivational skills, prepared to be hands on.
- Excellent communication skills and the ability to deal with people at all levels.
- IT, oral and written literacy.
- Good numeracy.
- Excellent data sheet input and extraction.
- Motivated to succeed and a proactive self-starter.
- Positive attitude and finds solutions where others see problems.
- Takes the initiative and leads by example.
- Ability to work in a fast-changing environment (internally and externally).
- Enthusiastic and embraces opportunities with positive “can-do” attitude.
- Focused on meeting personal objectives while understanding the value of the team.
- Compliant attitude towards safety and controls.
- Professional and confident, able to present clearly to a wide variety of audiences.
In return for joining us as our Operations Manager you will receive:
- Competitive industry salary.
- Life Assurance 4x basic salary.
- Contributory Pension matched up to 7%.
- Medicash, EAP and Perks.
- Enhanced family leave.
- Company events.
Schedule
Tuesday to Saturday. General core hours of 0500-1400hrs (with 1 hour unpaid lunch break).
Work Location
Hythe depot with travel to all locations and Head Office. Transport provided.
Operations Assistant in Hythe employer: Moove Europe
WP Group is an exceptional employer located in Hythe, Hampshire, offering a dynamic and inclusive work environment where innovation and customer relationships are at the forefront. Employees benefit from competitive salaries, a contributory pension scheme, and opportunities for personal development, all while being part of a corporate structure that values agility and a people-focused culture. With a commitment to safety and compliance, WP Group fosters a supportive atmosphere that encourages growth and collaboration among its team members.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Assistant in Hythe
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at WP Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching WP Group’s values and recent projects. Show us you’re not just another candidate; demonstrate your enthusiasm for our mission and how you can contribute to our team.
✨Tip Number 3
Practice common interview questions and have your own ready. We love candidates who ask insightful questions about the role and the company. It shows you’re genuinely interested and engaged!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on our radar. Plus, it shows us you’re proactive and keen on the role!
We think you need these skills to ace Operations Assistant in Hythe
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Assistant role. Highlight relevant experience and skills that match the job description, like compliance focus and strong organisational skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your positive attitude and problem-solving skills align with our company culture. Keep it engaging and personal!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or examples of past experiences, we want to see how you connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Moove Europe
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Operations Assistant role. Familiarise yourself with transport regulations and fleet management practices. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed schedules or handled multiple tasks. Be ready to discuss how you prioritise tasks and ensure compliance with policies and procedures.
✨Demonstrate a Can-Do Attitude
The company values a positive, proactive approach. During the interview, share instances where you've tackled challenges head-on or found solutions to problems. This will highlight your ability to thrive in a fast-paced environment and align with their culture.
✨Ask Smart Questions
Prepare thoughtful questions about the company's operations, team dynamics, or future projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you. Plus, it demonstrates your proactive nature and interest in contributing to the team.
