At a Glance
- Tasks: Support charities by managing administration and providing secretarial assistance.
- Company: A community-focused organisation making a real difference in Warwick.
- Benefits: Flexible hours, friendly environment, and meaningful work.
- Other info: Ideal for those passionate about community service and charity work.
- Why this job: Join us to support local charities and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong communication, and attention to detail.
The predicted salary is between 12 - 15 € per hour.
We are seeking an experienced and highly organised Secretary / Personal Assistant to support the Clerk in the administration of several locally established charities in Warwick and to support our Senior Partner. This is a varied and rewarding part-time role, ideal for someone who enjoys working with people, managing administration efficiently, and supporting charitable organisations that make a real difference in the community.
Key Responsibilities
- Providing administrative and secretarial support to the Clerk and our Senior Partner
- Organising and supporting quarterly charity meetings
- Taking accurate minutes and circulating meeting papers and correspondence
- Liaising with trustees, residents, contractors, and other stakeholders
- Assisting with the management and administration of almshouses
- Maintaining financial records and supporting the preparation of annual accounts for approval
- Handling general correspondence, filing, and record keeping
- Helping ensure the smooth day‑to‑day running of the charities
- Assisting our Senior Partner generally
The Ideal Candidate Will Have
- Previous experience in a secretarial, PA, or administrative role
- Excellent organisational and communication skills
- Strong attention to detail, particularly in minute taking and record keeping
- Good interpersonal skills and confidence liaising with a range of people
- Experience handling confidential information professionally
- Competence with Microsoft Office and general office systems
- The ability to work independently and manage priorities effectively
Experience working with charities, committees, property administration, or accounts would be advantageous, though not essential. This is a part-time position with flexible working hours to suit the successful candidate and the needs of the role.
What We Offer
- Flexible working arrangements
- A friendly and supportive working environment
- A meaningful role supporting local charitable organisations
Secretary / Personal Assistant (Part-Time) employer: Moore & Tibbits
Join a dedicated team in Warwick where your role as a Secretary / Personal Assistant will not only enhance your administrative skills but also contribute to the vital work of local charities. We pride ourselves on offering flexible working arrangements and a supportive environment that fosters personal growth, making this an ideal opportunity for those looking to make a meaningful impact in their community.
StudySmarter Expert Advice🤫
We think this is how you could land Secretary / Personal Assistant (Part-Time)
✨Tip Number 1
Network like a pro! Reach out to your contacts and let them know you're on the lookout for a part-time Secretary/Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the charities you'll be supporting. Show us that you understand their mission and values, and how your skills can help them thrive. It’ll make you stand out as a candidate!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves taking accurate minutes, brush up on your shorthand or typing speed. Being able to demonstrate this skill in an interview will give you an edge.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in working with us. Plus, it shows initiative and enthusiasm for the role.
We think you need these skills to ace Secretary / Personal Assistant (Part-Time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in secretarial or administrative roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your organisational prowess and communication skills!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Tell us why you’re passionate about supporting charities and how your previous experiences make you the perfect fit for this role. Keep it friendly and professional – we love a personal touch!
Show Off Your Minute-Taking Skills:Since taking accurate minutes is key for this role, consider including a brief example of your minute-taking experience in your application. It’ll show us you’ve got the attention to detail we need!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Moore & Tibbits
✨Know Your Charities
Before the interview, do some research on the charities you'll be supporting. Understand their missions, values, and any recent news. This will show your genuine interest and help you connect with the interviewers.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in previous roles. Highlight your ability to keep things organised, especially when it comes to minute taking and record keeping, as these are crucial for this position.
✨Practice Your Communication
Since you'll be liaising with various stakeholders, practice clear and confident communication. You might even want to role-play potential scenarios with a friend to get comfortable with how you present yourself and handle questions.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving skills and ability to handle confidential information. Think of specific situations where you've had to manage sensitive data or resolve conflicts, and be ready to discuss them in detail.
