At a Glance
- Tasks: Support charities with admin tasks and help organise impactful meetings.
- Company: A friendly organisation dedicated to making a difference in the community.
- Benefits: Flexible hours, supportive environment, and a meaningful role.
- Other info: Ideal for those passionate about charity work and community support.
- Why this job: Make a real impact while gaining valuable experience in administration.
- Qualifications: Experience in admin roles and strong organisational skills.
The predicted salary is between 15000 - 20000 £ per year.
We are seeking an experienced and highly organised Secretary / Personal Assistant to support the Clerk in the administration of several locally established charities in Warwick and to support our Senior Partner. This is a varied and rewarding part-time role, ideal for someone who enjoys working with people, managing administration efficiently, and supporting charitable organisations that make a real difference in the community.
Key Responsibilities
- Providing administrative and secretarial support to the Clerk and our Senior Partner
- Organising and supporting quarterly charity meetings
- Taking accurate minutes and circulating meeting papers and correspondence
- Liaising with trustees, residents, contractors, and other stakeholders
- Assisting with the management and administration of almshouses
- Maintaining financial records and supporting the preparation of annual accounts for approval
- Handling general correspondence, filing, and record keeping
- Helping ensure the smooth day‑to‑day running of the charities
- Assisting our Senior Partner generally
The Ideal Candidate Will Have
- Previous experience in a secretarial, PA, or administrative role
- Excellent organisational and communication skills
- Strong attention to detail, particularly in minute taking and record keeping
- Good interpersonal skills and confidence liaising with a range of people
- Experience handling confidential information professionally
- Competence with Microsoft Office and general office systems
- The ability to work independently and manage priorities effectively
Experience working with charities, committees, property administration, or accounts would be advantageous, though not essential. This is a part-time position with flexible working hours to suit the successful candidate and the needs of the role.
What We Offer
- Flexible working arrangements
- A friendly and supportive working environment
- A meaningful role supporting local charitable organisations
Part-Time Charity PA & Admin Specialist employer: Moore & Tibbits
Join a dedicated team in Warwick where your administrative skills will directly support local charities making a significant impact in the community. We offer a flexible working environment that values work-life balance, alongside opportunities for personal growth and development within a friendly and supportive culture. This part-time role not only allows you to manage your own schedule but also provides the rewarding experience of contributing to meaningful charitable initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Charity PA & Admin Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector or local community. You never know who might have a lead on a part-time role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the charities you’re interested in. Understand their mission and values so you can show how you’d be a great fit for their team.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to the hiring team.
We think you need these skills to ace Part-Time Charity PA & Admin Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in administration or as a PA, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting charities and how your experience aligns with the role. Keep it friendly and professional, just like we do at StudySmarter.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it’s through your writing style or examples of past interactions, let us see how you connect with people!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Moore & Tibbits
✨Know Your Charities
Before the interview, do some research on the charities you'll be supporting. Understand their missions, recent projects, and how they impact the community. This will show your genuine interest and help you connect with the interviewers.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed administrative tasks in the past. Be ready to discuss your methods for keeping things organised, especially when it comes to minute-taking and record-keeping, as these are crucial for this role.
✨Practice Your Communication
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might encounter, like discussing meeting agendas or handling correspondence.
✨Highlight Your Flexibility
This position offers flexible working hours, so be prepared to discuss how you can adapt your schedule to meet the needs of the charities. Share examples of how you've successfully balanced multiple priorities in previous roles.
