At a Glance
- Tasks: Be the friendly face of our office, welcoming clients and managing meeting spaces.
- Company: Join a professional services firm known for its excellent client experience.
- Benefits: Competitive salary, supportive team, and a chance to make a real impact.
- Other info: 12-month fixed term contract with opportunities for growth.
- Why this job: Gain valuable experience in a dynamic environment while enhancing your professional skills.
- Qualifications: Strong communication skills and a proactive attitude are essential.
The predicted salary is between 28000 - 30000 € per year.
At Moore Kingston Smith, we understand that great client experience starts the moment someone walks through the door. This is an opportunity to join a professional services firm where your role will have real visibility and impact across the office.
Department: Facilities
Employment Type: Fixed Term Contract
Location: Godalming, Surrey
Reporting To: Head of Facilities
Compensation: £28,000 - £30,000 / year
Working Hours: 8am - 4:30pm
Contract Duration: 12-month contract
What you'll do:
- Act as the first point of contact for clients, visitors and colleagues, delivering a professional and welcoming experience.
- Manage meeting room bookings and ensure rooms are set up to a high standard, including refreshments and AV equipment.
- Coordinate catering orders and ensure meeting spaces are cleared and reset promptly.
- Monitor and replenish hospitality areas and office supplies.
- Handle incoming and outgoing post, including courier arrangements.
- Provide basic support for office equipment and escalated issues where needed.
- Maintain a clean, organised and professional office environment, liaising with cleaning teams as required.
- Order and manage stationery and general office supplies.
- Carry out regular health and safety checks in line with firm procedures.
- Respond to day-to-day requests from colleagues and visitors in a proactive and solutions-focused way.
Reception/Office Assistant (12m FTC) in Surrey employer: Moore Kingston Smith
At Moore Kingston Smith, we pride ourselves on fostering a supportive and dynamic work environment where every team member plays a crucial role in delivering exceptional client experiences. Located in the picturesque town of Godalming, our office offers a collaborative culture that encourages professional growth and development, alongside competitive compensation and benefits. Join us to be part of a firm that values your contributions and invests in your future.
StudySmarter Expert Advice🤫
We think this is how you could land Reception/Office Assistant (12m FTC) in Surrey
✨Tip Number 1
Make sure to research Moore Kingston Smith before your interview. Knowing their values and what they stand for will help you connect with the team and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your communication skills! As a Reception/Office Assistant, you'll be the first point of contact for clients and visitors. Role-play with a friend to nail that professional and welcoming vibe.
✨Tip Number 3
Prepare some questions to ask during your interview. This shows you're engaged and keen to learn more about the office dynamics and how you can contribute to a smooth-running environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and you’re considered for this fantastic opportunity at Moore Kingston Smith.
We think you need these skills to ace Reception/Office Assistant (12m FTC) in Surrey
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a role that involves client interaction.
Tailor Your CV and Cover Letter:Make sure to customise your CV and cover letter for this specific role. Highlight your relevant experience in customer service and office management. We love seeing how your skills align with what we’re looking for!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a busy office environment!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Moore Kingston Smith!
How to prepare for a job interview at Moore Kingston Smith
✨Show Your People Skills
As a Reception/Office Assistant, you'll be the first point of contact for clients and visitors. Make sure to highlight your interpersonal skills during the interview. Share examples of how you've created a welcoming atmosphere or resolved conflicts in previous roles.
✨Know the Company
Do your homework on Moore Kingston Smith! Familiarise yourself with their values, services, and recent news. This will not only help you answer questions more effectively but also show your genuine interest in the firm.
✨Demonstrate Organisational Skills
You'll be managing meeting room bookings and office supplies, so be ready to discuss your organisational strategies. Bring up specific tools or methods you've used to keep things running smoothly in past positions.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle day-to-day tasks, like managing catering orders or dealing with equipment issues. Think of scenarios from your past experience where you successfully tackled similar challenges and be ready to share those stories.
