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For Companies At a Glance
- Tasks: Be the friendly face of our office, managing front-of-house and supporting facilities.
- Company: Join a professional services firm that values client experience and teamwork.
- Benefits: Enjoy a competitive salary, generous leave, flexible working, and wellbeing support.
- Other info: Opportunities for promotion and professional growth in an inclusive team.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Experience in office support or reception roles with strong organisational skills.
The predicted salary is between 28000 - 30000 £ per year.
Department: Facilities
Employment Type: Fixed Term Contract
Location: Godalming, Surrey
Reporting To: Head of Facilities
Compensation: £28,000 - £30,000 / year
Description
At Moore Kingston Smith, we understand that great client experience starts the moment someone walks through the door. This is an opportunity to join a professional services firm where your role will have real visibility and impact across the office. This is not a traditional reception role. You will play a key part in the day-to-day running of the Godalming office, combining front-of-house responsibility with broader facilities and workplace support. You will be trusted to manage your own workload, take ownership of the office environment, and ensure a consistently high standard of service for both clients and colleagues. This role would suit someone who enjoys variety, takes pride in their work, and is confident operating in a professional, fast-paced environment.
Godalming Office | 8am - 4:30pm | £28,000-£30,000 | 12-month contract
What you'll do
- Act as the first point of contact for clients, visitors and colleagues, delivering a professional and welcoming experience
- Manage meeting room bookings and ensure rooms are set up to a high standard, including refreshments and AV equipment
- Coordinate catering orders and ensure meeting spaces are cleared and reset promptly
- Monitor and replenish hospitality areas and office supplies
- Handle incoming and outgoing post, including courier arrangements
- Provide basic support for office equipment and elevate issues where needed
- Maintain a clean, organised and professional office environment, liaising with cleaning teams as required
- Order and manage stationery and general office supplies
- Carry out regular health and safety checks in line with firm procedures
- Respond to day-to-day requests from colleagues and visitors in a proactive and solutions-focused way
Skills, Knowledge & Expertise
- Experience in a reception, office support or facilities role within a professional or customer-focused environment
- Confident managing meeting rooms, hospitality and basic audio-visual equipment
- Strong organisational skills with the ability to prioritise tasks and manage a varied workload
- Clear and professional communication skills, both written and verbal
- A proactive approach with good attention to detail
- Comfortable working independently and as part of a team
- Strong IT proficiency, including Microsoft Office
Job Benefits
- Salary: Transparent pay framework & twice a year promotion opportunities to recognise your contributions and performance.
- Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
- Flexible Working: We're committed to a positive work-life balance, offering a hybrid working policy that prioritises your well-being and flexibility.
- Comprehensive Wellbeing Support: Healthcare Cash Plan, Access to Digicare+, Employee Assistance Programme, and more!
- Professional Subscriptions: Invest in your growth and development.
- Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core.
We welcome applications from individuals with transferable skills and varied backgrounds. If you can demonstrate the ability to deliver a high standard of service and take ownership of your work, we encourage you to apply.
For full details of the role, please download the full job description.
Reception/Office Assistant (12m FTC) in Godalming employer: Moore Kingston Smith LLP
Contact Detail:
Moore Kingston Smith LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception/Office Assistant (12m FTC) in Godalming
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with clients and employees. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! Since this role is all about being the first point of contact, make sure you can convey your thoughts clearly and confidently. Try mock interviews with friends or family to get comfortable.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed tasks in previous roles, especially if they relate to office support or facilities management. We love seeing candidates who can juggle multiple responsibilities!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Reception/Office Assistant (12m FTC) in Godalming
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression.
Tailor Your Application: Make sure to customise your application for this specific role. Highlight your relevant experience in reception or office support, and connect it to the skills mentioned in the job description.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Moore Kingston Smith LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing meeting room bookings and providing a professional front-of-house experience. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role involves juggling various tasks, be ready to share examples of how you've successfully managed multiple priorities in the past. Think about specific situations where your organisational skills made a difference, especially in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with a difficult client or managing a last-minute meeting request. Practising these scenarios can help you articulate your proactive approach and problem-solving skills effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the office culture, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.