At a Glance
- Tasks: Support operations and HR teams, manage records, and coordinate training activities.
- Company: Join a mission-driven organisation focused on impactful operations.
- Benefits: Gain valuable experience, flexible hours, and develop transferable skills.
- Other info: Opportunity to learn in a fast-paced environment with growth potential.
- Why this job: Be a key player in a dynamic team and enhance your career prospects.
- Qualifications: Strong organisational skills and effective communication abilities required.
The predicted salary is between 12 - 15 £ per hour.
Requirements
- Demonstrated experience in an administrative or coordination role
- Exceptional attention to detail and a commitment to accuracy in all work
- Excellent organisational skills, with the ability to manage multiple responsibilities across different teams and prioritise effectively
- Strong written and verbal communication skills, with the ability to communicate clearly with colleagues at all levels and with external stakeholders
- Ability to work effectively with senior colleagues, including prioritising tasks, flagging issues proactively, and seeking clarification when needed
- Proactive and self-motivated approach, with the ability to anticipate needs and take initiative
- Highly trustworthy, with the ability to handle confidential information with appropriate discretion
- Strong interpersonal skills, with patience, empathy, and the ability to build effective working relationships
- Ability to learn new systems and processes quickly
- Commitment to Moonshot's mission and ethos
Desirable
- Previous experience in HR or operations roles
- Experience working in a role that required supporting different departments, projects, or stakeholders
- Proficiency in Google Workspace (particularly Sheets and Docs) or Microsoft Office (particularly Excel and Word)
- Experience working in a fast-paced or mission-driven organisation
What the job involves
0.8 Full-Time Equivalent
Moonshot is currently recruiting a Business Operations Assistant, a new role providing cross-functional support across our Operations and People & Culture teams. This is a varied position where you will gain broad exposure to different aspects of organisational operations, acting as a key point of coordination between departments while building transferable skills across administration, HR processes, and operational systems.
In this role, you will work collaboratively with colleagues across both teams to ensure smooth day-to-day operations, accurate record keeping, and effective administrative support. Your ability to manage competing demands, communicate clearly with stakeholders, and maintain high standards of accuracy will be central to the smooth running of the organisation.
Key Responsibilities:
- Maintaining accurate and confidential HR records and databases
- Performing periodic audits of HR files to ensure all required documents are correctly filed
- Assisting with candidate communications during recruitment and onboarding
- Supporting annual processes such as performance reviews and engagement surveys
- Coordinating training and learning and development activity
- Supporting day-to-day HR operations, including responding to general staff queries and signposting to relevant policies
- Supporting the smooth day-to-day running of the office, including managing office supplies and keeping shared spaces tidy and well stocked
- Acting as a point of contact for vendors and service providers, and supporting the management of those relationships
- Assisting with compliance processes such as data protection, health and safety, and insurance renewals, and helping to maintain organisational systems
- Supporting the operations team with projects and initiatives, including audit preparation
- Providing general administrative support to the wider team as required
Business Operations Assistant (Part Time) employer: Moonshot
Moonshot is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for individuals seeking meaningful and rewarding employment. As a Business Operations Assistant, you will benefit from diverse exposure across operations and HR, with ample opportunities for professional growth and development in a mission-driven environment. Located in the UK, Moonshot prioritises employee well-being and offers a supportive atmosphere where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Business Operations Assistant (Part Time)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Business Operations Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by practising common questions related to operations and HR. Think about how your skills match the job description, especially your organisational skills and attention to detail. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your tech skills! Brush up on Google Workspace and Microsoft Office, especially Sheets and Docs. Being proficient in these tools can set you apart from other candidates, so be ready to demonstrate your abilities during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are genuinely interested in joining our mission at Moonshot!
We think you need these skills to ace Business Operations Assistant (Part Time)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Operations Assistant role. Highlight your experience in administrative or coordination roles, and don’t forget to showcase your organisational skills and attention to detail!
Show Off Your Communication Skills:Since strong written and verbal communication is key for this position, use clear and concise language in your application. Give examples of how you've effectively communicated with colleagues and stakeholders in the past.
Demonstrate Proactivity:We love a self-motivated candidate! In your application, share instances where you anticipated needs or took the initiative to solve problems. This will show us that you’re ready to hit the ground running.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Moonshot
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the key responsibilities and how your past experiences align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your ability to prioritise effectively.
✨Communicate Clearly
Strong communication is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable with expressing your ideas and experiences, especially when discussing how you've worked with different teams.
✨Be Proactive and Trustworthy
Demonstrate your proactive approach by sharing instances where you anticipated needs or took initiative in previous roles. Also, be prepared to discuss how you handle confidential information, as trustworthiness is crucial in this position.
