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- Tasks: Support the Director of Placemaking with high-level administrative tasks and coordination.
- Company: Join a creative team at the London Borough of Newham, making a real impact.
- Benefits: Competitive salary, inclusive environment, and opportunities for professional growth.
- Why this job: Be at the heart of exciting projects in regeneration, planning, and culture.
- Qualifications: Experience supporting senior leaders, strong organisational skills, and discretion required.
- Other info: Dynamic work environment with a focus on inclusivity and community welfare.
The predicted salary is between 35000 - 42000 £ per year.
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive, high-level support to the Director of Placemaking. This is a pivotal role at the heart of a busy, creative and strategic directorate, supporting work that includes regeneration, planning and culture.
As PA, you will manage a varied workload, acting as a trusted gatekeeper and key point of contact for the Director. You will ensure the smooth running of day-to-day activities, enable effective decision-making, and help coordinate priorities across internal teams and external partners. The role requires discretion, initiative and the ability to operate confidently in a fast-paced, politically and publicly visible environment.
Key Responsibilities:- Proactive diary and inbox management, including prioritising competing demands
- Preparing briefings, agendas, reports and presentations
- Coordinating meetings, workshops and site visits, including logistics and follow-up actions
- Acting as a key liaison with senior stakeholders, partners and elected members (where relevant)
- Supporting governance processes, record keeping and confidential matters
- Anticipating issues and resolving problems before they arise
- Providing wider administrative support to the Placemaking leadership team as required
You will be an experienced individual, comfortable supporting a senior leader and working with complex information and multiple stakeholders. You are calm under pressure, highly organised, and take pride in delivering high-quality support.
You Will Bring:- Proven experience supporting a senior director or executive-level role
- Excellent organisational and time-management skills, with strong attention to detail
- The ability to manage confidential and sensitive information with discretion
- Strong written and verbal communication skills
- Confidence working independently and using your initiative
- A flexible, solutions-focused approach to work
- Strong IT skills, including Microsoft Office and digital collaboration tools
We are committed to creating an inclusive, anti-racist environment for all. When you apply for a job at Newham, your application is considered on its merits regardless of your age, disability, ethnicity, faith, gender identity or sexual orientation. If you share our vision and values, and you bring the experience and skills we need, that's all that matters to us.
The London Borough of Newham has important responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults. If you are appointed to a job that involves working with these groups, you may be subject to a Disclosure and Barring Service (DBS) check.
Please attach your supporting statement, explaining in no more than x2 A4 sides why and how you meet the criteria for this role. We practice anonymised recruitment. Please ensure that you remove all personal information from any documents that you upload.
Executive Assistant in London employer: Moonfire Technology
Contact Detail:
Moonfire Technology Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and recent projects, so you can tailor your answers and show you're genuinely interested in what they do.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage multiple tasks and priorities. Use specific examples to demonstrate how you've kept things running smoothly in previous roles.
Tailor Your Supporting Statement: When writing your supporting statement, be sure to align your experience with the job description. We want to see how your skills match what we're looking for, so don’t hold back on showcasing your relevant achievements!
Keep It Professional Yet Personal: While we love a professional tone, don’t forget to let your personality shine through! A touch of warmth and authenticity can make your application stand out. Just remember to keep it appropriate for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Moonfire Technology
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, preparing briefings, and coordinating meetings. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed competing demands in previous roles. Be prepared to discuss specific situations where your organisational skills made a difference. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Communicate Clearly and Confidently
Since strong written and verbal communication skills are essential, practice articulating your thoughts clearly. You might even want to prepare a brief presentation or summary of your experience to showcase your communication style during the interview.
✨Demonstrate Discretion and Initiative
Be ready to discuss how you've handled confidential information in the past. Share examples that illustrate your discretion and proactive problem-solving abilities. This will reassure the interviewers that you can be trusted with sensitive matters and can anticipate issues before they arise.
