Legal Administrator

Moodle is looking for an organised and proactive Legal Administrator to provide operational and administrative support to our global Legal Team. Reporting to the General Counsel, you will help manage legal requests, contract workflows, records and deadlines across commercial contracts, corporate transactions, data privacy, intellectual property and other legal matters. You will keep work moving by maintaining accurate systems, coordinating documents and signatures, and following up with internal and external stakeholders. This is a legal support role and does not involve providing legal advice or independently negotiating or approving legal terms.

What You’ll Do

• Triage incoming legal and contract requests, check that the required information has been provided, and assign or escalate matters to the appropriate Legal Team member.
• Prepare approved templates, standard forms, routine correspondence and signature packs for legal review.
• Maintain accurate contract and matter records, version histories, trackers, status updates and key dates across the relevant systems.
• Coordinate internal reviews, approvals, electronic signatures and filing of final executed agreements.
• Track renewal, expiry, notice, filing and response deadlines, and follow up on outstanding information, approvals and actions.
• Support M&A and other corporate transactions by organising due diligence documents, trackers, meetings, action lists and completion records.
• Maintain privacy and intellectual property records and support routine coordination with internal teams, the Data Protection Officer, registries and external advisers.
• Monitor shared inboxes and the Legal Team's Jira board, support team meetings and reporting, and assist with external adviser and invoice administration.

We’d love to meet you especially if you can tell us about your:

• Experience in an administrative, coordinator or junior operations role; experience in legal, contracts, compliance or professional services would be beneficial.
• Strong organisational skills and the ability to manage several requests, documents and deadlines at the same time.
• Excellent attention to detail and a consistent approach to document control, data entry, filing and record keeping.
• Clear written and verbal communication skills and confidence following up with stakeholders at different levels.
• Sound judgement when handling confidential, sensitive or legally privileged information.
• Confidence using digital collaboration and business systems, with willingness to learn CRM, Jira, electronic signature and contract management tools.
• A proactive, service-focused and approachable style, with the ability to work effectively in a remote, global team; no legal qualification is required.

What's in it for you?

Moodle has a globally diverse team with over 300 team members in more than 25 countries around the world. We've built a passionate team of hard-working, driven and diverse people from all over the world, united by a shared belief in the ability of our platform to make a positive difference to our world. We respect our colleagues and value an open and innovative workplace, filled with integrity and of course a strong focus on education.

In addition to this you can expect:

• Taking on a genuinely flexible, distributed role, working from anywhere in the world.
• A fantastic range of benefits, focusing on work-life balance, wellbeing and ‘choosing your own adventure.’
• Working with a global team on a worldwide platform and make a real difference.

As a certified B Corp, we are proud to be part of a global community of mission-driven companies dedicated to using business as a force for good.

At Moodle we are an equal opportunity employer that actively supports diversity and inclusion in the workplace and prohibits discrimination and harassment of any kind. We’re committed to fair recruitment and selection practices, ensuring we are drawing from a diverse range of sources to attract and select the very best person for the job.