Office Assistant/Adminstrator in City of London

Monument Group has a current opportunity in our London office, based in the West End. We are looking for a part-time office manager and team assistant to join us for an initial period of 12 months. The role requires office attendance on Mondays, Tuesdays and Thursdays. We would particularly welcome applications from candidates seeking a part-time arrangement covering these core days. This is a varied role with responsibility for a breadth of administrative areas including office management, reception duties and providing support to the London team.

The ideal candidate will have a pro-active outlook and at least 2 years’ experience in an office administration, office management or team assistant role. An interest in financial services would be advantageous but is not essential. The successful candidate will play an important role in maintaining a professional and welcoming office environment and supporting the smooth day-to-day operation of a highly regarded international business.

• Office Administration:
• Daily office management – ensure smooth running of general office facilities (office supplies, office equipment / maintenance, liaising with cleaning contractor);
• Maintaining accurate records and information within the firm's Salesforce CRM system;
• Managing relationships with office suppliers and supporting contract renewal processes;
• Key point of contact for building services to ensure quick resolution of any issue / complaints to the Building Manager / Landlord;
• Assisting with ad hoc projects.

• Accounts:
• Collating the team’s monthly expense claims to ensure they are processed in a timely manner;
• Liaising with the London outsourced accountant and other offices on accounts;
• Coordinating internal meetings, travel arrangements and conference attendance for the London and Amsterdam teams;
• Acting as the primary London office contact for outsourced IT providers and assisting with day-to-day technology and telecommunications issues;
• Coordinating internal events (birthday celebrations, summer outings, team holiday party etc.).

Minimum 2 years of experience in an office administration role. Experience of working within the financial / professional services sector is preferable. Proficient in Microsoft Outlook (and experience of Word, Excel & Powerpoint). Interest in financial services and willingness to develop knowledge of the private markets industry. Self-motivated and enthusiastic with a high personal standard of performance. Flexible and reliable. Calm approach with experience of a small busy office environment.

Competitive remuneration, commensurate with experience, performance and market benchmarks. The Firm is committed to the concept and practice of equal employment opportunity and will not discriminate against any employee or applicant on the basis of race, colour, creed, religion, ancestry, age, sex, neurodiversity, pregnancy, national origin, sexual orientation, disability, marital or familial status, veteran status, military service or application for military service, gender identity or any other characteristic protected by law. It is expected that all employees will follow a similar policy toward their co-workers.