At a Glance
- Tasks: Coordinate clinician schedules and ensure smooth healthcare operations for optimal patient care.
- Company: Join Montu UK, a leading digital health company transforming patient access to treatments.
- Benefits: Enjoy 25 days holiday, flexible work options, and generous pension matching.
- Other info: Collaborative environment with growth opportunities and a focus on meaningful change.
- Why this job: Make a real impact in healthcare by optimising resources and supporting clinicians.
- Qualifications: Experience in healthcare operations and strong organisational skills are essential.
An opportunity to help shape the future of patient care
At Montu UK, every patient journey relies on more than just exceptional clinicians. Behind every consultation is a team working together to ensure the right clinician is available at the right time, allowing patients to access the care they need without delay.
As our Clinical Operations Coordinator, you will play a key role in supporting the delivery of our clinical services by coordinating clinician capacity, managing rotas and ensuring our multidisciplinary teams can provide a seamless patient experience. Working at the centre of our clinical operations, you will help optimise resources, solve operational challenges and contribute to the continued growth of one of the UK's leading digital healthcare providers.
What is the job?
Keeping healthcare running smoothly takes more than great clinicians. It takes the right people behind the scenes making sure everything is in the right place at the right time.
As our Clinical Operations Coordinator, you'll play a vital role in ensuring patients can access the care they need by keeping our clinical workforce organised, supported and ready to deliver exceptional care. From managing clinician rotas and appointment capacity to coordinating schedules and solving operational challenges, you'll be at the heart of our clinical operations.
Working closely with doctors, consultants, Patient Support and Pharmacy teams, you'll help balance patient demand with clinician availability, keeping clinics running efficiently and proactively identifying solutions before challenges arise. No two days are the same, and if you love organisation, enjoy problem solving and thrive in a fast paced environment, this is an opportunity to make a real impact.
This is a full time, permanent position, working 40 hours per week.
What will you be doing?
- Building, maintaining and publishing clinician rotas across the clinical team.
- Planning clinical capacity to ensure appointment availability meets patient demand.
- Monitoring clinician utilisation and adjusting schedules to maximise efficiency.
- Managing annual leave, sickness, study leave and other planned absences.
- Coordinating shift changes and rota amendments while maintaining service coverage.
- Identifying future capacity risks and implementing solutions before they affect patients.
- Acting as the main operational contact for clinicians regarding schedules, availability and day to day queries.
- Resolving scheduling and operational issues quickly to keep clinics running smoothly.
- Working closely with Patient Support, Pharmacy and Clinical teams to deliver a seamless patient journey.
- Supporting the onboarding of new clinicians, including diary setup, rota planning and system access.
- Producing reports on clinician utilisation, appointment capacity and operational performance.
- Analysing trends to support workforce planning and continuous improvement.
- Escalating operational risks or staffing concerns where appropriate.
What do you need?
We're looking for someone who enjoys bringing order to busy environments, can think ahead and is confident in managing multiple priorities.
- Experience in healthcare operations, clinic coordination, workforce planning, rota coordination or medical administration.
- Experience managing rotas, schedules, diaries or operational planning in a fast paced environment.
- Excellent organisational skills and the ability to prioritise competing demands.
- Strong communication skills with the confidence to build relationships across clinical and operational teams.
- Good IT skills, including experience using scheduling systems, spreadsheets or clinical software.
- A proactive, solutions focused mindset with strong analytical skills.
- The ability to stay calm under pressure and adapt quickly to changing priorities.
What we offer:
- Generous Leave: 25 days holiday (rising to 27 after year one and 30 after year three) plus usual bank holidays.
- Pension Matching: Up to 5% employer matching contributions.
- Flexibility and Wellness: Work from home options, cycle to work scheme, private healthcare and more.
- Growth Opportunities: Collaborate across teams and represent Montu at events, with support to grow your skills and impact.
- Enhanced Maternity & Paternity Leave.
About Us
Montu UK is a leading digital health company specialising in cannabis based medicines (CBPM), dedicated to improving patient access to safe and effective treatments. Our mission is to transform lives by combining innovative technology with high quality clinical care, ensuring patients receive the support they need at every step of their journey.
As a fast growing organisation, we offer a collaborative and supportive environment where talented people can develop their careers while contributing to meaningful change in healthcare. At Montu UK, your work has a direct impact on improving patients' lives and expanding access to modern medical treatments.
Compensation Range: £40K
#J-18808-LjbffrRota Coordinator in Winnersh employer: Montu UK
Montu UK in Bristol is an exceptional employer, offering a unique opportunity for Clinical Pharmacists to make a significant impact in patient care through cannabis-based medicines. With a supportive work culture that values autonomy and flexibility, employees benefit from a comprehensive package that includes generous leave and ample opportunities for professional development, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Rota Coordinator in Winnersh
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Montu UK.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Montu UK.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Montu UK, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Rota Coordinator in Winnersh
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Montu UK.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Montu UK.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Montu UK. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Montu UK. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Montu UK
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Montu UK’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
