At a Glance
- Tasks: Support research operations, manage databases, and assist with onboarding and resource access.
- Company: Leading international law firm with a focus on research services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to grow in a supportive and collaborative atmosphere.
- Why this job: Be the backbone of a high-performing team and make a real impact behind the scenes.
- Qualifications: Strong organisational skills, attention to detail, and excellent communication abilities.
The predicted salary is between 36000 - 60000 £ per year.
A leading international law firm is looking to hire a Research Services Administrator to join its London-based Research Services team. This is a fantastic opportunity for someone who enjoys being the person who keeps everything running smoothly behind the scenes; organised, methodical, proactive, and genuinely proud of delivering high-quality administrative support.
The role will sit within a specialist research-focused function, supporting the wider team with a varied workload covering systems administration, database and portal maintenance, acquisitions support, and day-to-day operational tasks. You’ll be working closely with the Director of Research Services and the Research Services Manager and will play an important role in ensuring the team’s processes, resources, and systems are accurate, efficient, and up to date.
Day to day, you’ll be responsible for supporting the onboarding process for new joiners, as well as processing leavers, secondees and returners. You’ll help manage access to online resources, maintaining password lists and user details, and assisting with troubleshooting when colleagues across the firm experience access issues. You’ll also support the team’s internal systems, including password management tools, SharePoint portal pages and the library management system, ensuring information is properly maintained, standardised and recorded.
This position also includes a financial and acquisitions element, involving ordering and cataloguing new resources, monitoring subscriptions, resolving publisher/vendor issues, and processing invoices and monthly statements through the firm’s accounts system. There will also be hands-on operational support across departmental libraries, including shelving, circulation, stock-taking, resource weeding and updating looseleaf titles.
Alongside the administrative and systems responsibilities, you’ll occasionally handle basic research and current awareness requests from across the firm, such as UK and international company searches, and fulfilling book or article requests.
The successful candidate will be highly organised with excellent attention to detail, confident in prioritising multiple tasks, and comfortable working with people at all levels. The firm is looking for someone dynamic, proactive, and able to work both as part of a team and independently. Strong communication skills are essential, both in writing and in person.
Research Administrator employer: Montresor Legal
As a leading international law firm, we pride ourselves on fostering a collaborative and dynamic work environment in our London office. Our commitment to employee growth is evident through comprehensive training programmes and opportunities for advancement within the research services team. With a focus on high-quality support and a culture that values organisation and proactivity, we offer a rewarding workplace where your contributions are recognised and appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land Research Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s recent projects and values. We want to show that we’re not just interested in the role, but also in how we can contribute to their success.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to be confident and articulate about our skills and experiences, especially those that align with the Research Administrator role.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression and shows that we’re genuinely interested in the position. Plus, it keeps us on their radar!
We think you need these skills to ace Research Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Research Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in administrative support or research services.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your proactive nature and ability to manage multiple tasks make you a perfect fit for our team.
Showcase Your Communication Skills:Since strong communication is key, ensure your written application is clear and concise. Use professional language but let your personality shine through – we want to see the real you!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity with our London-based Research Services team.
How to prepare for a job interview at Montresor Legal
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Research Administrator. Familiarise yourself with tasks like systems administration, database maintenance, and financial processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are key traits the firm is looking for.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your ability to engage with people at all levels.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding troubleshooting access issues or managing subscriptions. Think of specific scenarios where you’ve had to resolve similar challenges and be ready to explain your thought process and the outcomes.
