At a Glance
- Tasks: Coordinate and deliver unforgettable weddings and events at Montalto Estate.
- Company: Join a vibrant team at Montalto Estate, known for its stunning venues.
- Benefits: Enjoy a competitive salary, flexible working, and opportunities for growth.
- Other info: Collaborative environment with a focus on sustainability and community.
- Why this job: Be part of creating magical moments and exceptional guest experiences.
- Qualifications: Hands-on experience in hospitality or event coordination is a plus.
The predicted salary is between 32833 - 35000 £ per year.
The role involves operational responsibility, requiring a candidate that is practical, hands-on, and comfortable working in a hospitality/event environment. The Weddings & Events Operations Coordinator plays a key role in delivering exceptional weddings and events across Montalto Estate. This is a hands-on operational position responsible for ensuring the seamless preparation, presentation, maintenance, and delivery of events within The Carriage Rooms and Montalto House. The successful candidate will work closely with team members involved in weddings, events, operations and maintenance to ensure venue standards are consistently maintained, operational requirements are met, and guests receive an outstanding experience.
Key Responsibilities
- Venue Operations & Event Delivery
- Coordinate venue set-up and breakdown for weddings, corporate events and private functions.
- Ensure all event spaces are presented to the highest standard before, during and after events.
- Support the operational delivery of weddings and events, acting as a visible and professional point of contact for clients, suppliers and guests.
- Assist with wedding and event close-down procedures, ensuring venues are secured and reset where required.
- Support venue management with the smooth running of events and operational requirements.
- Facilities & Presentation
- Conduct regular venue inspections and external walkthroughs to identify maintenance, repair and presentation issues.
- Maintain venue maintenance logs and coordinate completion of identified works.
- Carry out minor maintenance tasks including bulb replacement, furniture repairs and general upkeep.
- Maintain storerooms, operational storage areas and equipment rooms in an organised and efficient manner.
- Oversee presentation and maintenance of log stores, log baskets, outdoor furniture and operational areas.
- Coordinate deep-cleaning schedules for event and operational spaces.
- Bar & Operational Equipment
- Manage bar equipment including glass washers, ice machines and cellar operations.
- Monitor stock rotation and keg management to ensure operational readiness.
- Ensure bar and back-of-house areas remain clean, organised and compliant with operational standards.
- Health, Safety & Compliance
- Conduct routine fire alarm testing and maintain accurate records.
- Support compliance with health and safety procedures across all event venues.
- Monitor waste management areas, including skips, recycling facilities and glass disposal systems.
- Identify and report potential safety hazards, maintenance concerns and operational risks.
- Move furniture, equipment and event materials as required for venue operations.
- Assist with room turns, event changeovers and seasonal venue preparations.
- Coordinate delivery, storage and movement of operational supplies and equipment throughout the estate.
- Team Support
- Work collaboratively with those involved in weddings, events, hospitality, maintenance and grounds.
- Support the delivery of exceptional customer service and guest experiences at all times.
- Provide operational cover and assistance during peak trading periods and major estate events.
- Additional Responsibilities
- Liaising with external suppliers during event set-up and breakdown.
- Managing venue inventories and asset registers.
- Supporting seasonal projects and estate-wide events.
- Monitoring venue consumables and ordering operational supplies.
- Assisting with training of casual and seasonal event staff.
- Opening and closing responsibility for venues.
- Supporting sustainability and environmental initiatives across the estate.
Montalto Estate is an equal opportunities employer.
Weddings & Events Operations Coordinator employer: Montalto Estate
Montalto Estate is an exceptional employer that fosters a collaborative and dynamic work culture, perfect for those passionate about hospitality and event management. With a focus on employee growth, we offer hands-on training and opportunities to develop skills in a vibrant environment, ensuring that every team member contributes to creating unforgettable experiences for our guests. Located in a stunning estate, our commitment to sustainability and excellence makes Montalto Estate a rewarding place to build your career in the weddings and events sector.
StudySmarter Expert Advice🤫
We think this is how you could land Weddings & Events Operations Coordinator
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Montalto Estate. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Montalto Estate
Don't be shy about reaching out to Montalto Estate directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Weddings & Events Operations Coordinator
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Montalto Estate and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Montalto Estate
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
