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- Tasks: Support the Advisory Department with admin tasks and client services.
- Company: Join Montagu Evans, a leading property consultancy with a collaborative culture.
- Benefits: Flexible work environment, supportive team, and opportunities for personal growth.
- Other info: Dynamic role with opportunities to engage in marketing and finance tasks.
- Why this job: Be part of a team that values individuality and makes a real impact in property consultancy.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 £ per year.
Montagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Scotland and Manchester. Our work encompasses planning and development, property management, specialist valuations and transactions across the United Kingdom. We care about our legacy, creating spaces that people use to live, work, communicate and connect.
We encourage an honest and straightforward approach to our work and relationships. We embrace individuality while relying on working together and never accepting the status quo. We give everyone the opportunity to be the best version of themselves. We trust and support each other, recognising that our people are the heart of our success.
Montagu Evans is committed to maintaining an inclusive work environment.
ROLE OVERVIEW
To provide administrative support and assistance to the Advisory Department, assisting with the delivery of client services and wider Partnership tasks. The role requires a proactive approach and ability to work on own initiative.
ADMINISTRATIVE DUTIES
- Diary management including organising meetings with internal teams and external clients, following up and confirming meetings and booking meeting rooms.
- Setting reminders for meetings, appointments and other important tasks.
- Manage and organise seminars, client entertainment and other events.
- Respond to invites on behalf of the team.
- General copy typing and formatting of documents including letters, reports, meeting agendas, meeting minutes.
- Processing expenses/mileage claims for the team.
- Maintaining an up-to-date filing system including file archiving.
- Recording, updating, and working with departmental software platforms.
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants when required.
MARKETING & BRANDING DUTIES
- Act as extension of the marketing team supporting brand integrity - right logos, colours, templates etc.
- Formatting of documents.
- Word templates - right headers, layout, banners, text size, front pages.
- PowerPoint templates - use of font, colours, imagery, layouts.
- Ordering and managing business cards keeping brand continuity.
- Proofreading copy - thought pieces, client presentations, minutes.
- Updating CVs for teams.
- Updating case studies for teams.
- Ensuring information is accurately logged or reported to be logged.
- Supporting arrangement of necessary pitch meetings (particularly logistics cross partner/team).
- Website updates.
- Notifying of updates needed for team profile pages.
- Notifying of updates needed for case studies.
- Supporting teams manage property marketing via Agents Insight.
- Internal communications.
- Monty’s Round Up - updates for respective teams and leading to collate information.
- Montranet - accuracy of information for respective teams.
- Actions/minute taking to support sector head (relevant to department).
- Support arranging meetings and client events for sector heads.
FINANCE & COMPLIANCE DUTIES
- Liaise with clients directly to capture relevant compliance/on-boarding information effectively and efficiently.
- Send out Terms of Engagement and chase for signed copies on behalf of the Partners.
- Undertake Conflict of Interest checks and keep records.
- Check reports to ensure adequate sign off procedures have been followed.
- Responsible for accuracy of invoices and ensure the correct process is followed.
- Ensure proactive limitation of liability.
- Facilitate with the requirements of the various ISO standards.
Finance
- Maintain close co-operation with the finance department, in particular: Credit control team, Billing team.
- Work closely with fee earners to create client and job files.
- Work closely with fee earners and Finance to ensure that client and job files are accurate and up to date.
- Ensuring that fee earners' interactions with clients and, if required, time are up to date.
- Ensure that all fee earners (where required) update their time accurately and sending out weekly departmental reminders when this has not been completed.
- Ensure job information and work performed is entered in order to allow the system and Finance to produce invoices throughout the month and in a timely manner.
- Work with fee earners and Finance to ensure that invoices are sent out to clients as and when they are produced.
- Pull reports for fee earners and departments.
- Any additional duties as reasonably requested.
DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS
- Highly organised with strong attention to detail.
- Ability to prioritise, work to deadlines and under pressure.
- Proactive/forward thinking and self-motivated.
- Enthusiastic and creative.
- Ability to maintain good relationships with other departments in the firm.
- Excellent IT skills, highly proficient users of Microsoft packages including Outlook, Word, Excel, PowerPoint and other relevant software.
- Reliable and trustworthy with good time keeping and punctuality.
- Discretion and tact in dealing with clients, partners and staff at all levels.
- Capable of working as an integral part of a team.
- Commercially aware and interested in property market and specific team mandates.
Team Coordinator in London employer: Montagu Evans
Contact Detail:
Montagu Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the property consultancy world. Attend industry events, join relevant online groups, and don’t be shy to reach out to current employees at Montagu Evans on LinkedIn. You never know who might help you land that interview!
✨Tip Number 2
Prepare for your interview by researching Montagu Evans thoroughly. Understand their values, recent projects, and what makes them tick. This will not only impress your interviewers but also help you tailor your answers to show how you fit into their culture.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do a mock interview with you. Focus on common questions for administrative roles and think about how your skills can support the Advisory Department. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining Montagu Evans. So, get that application in and let’s make it happen!
We think you need these skills to ace Team Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to reflect the specific skills and experiences that align with the Team Coordinator role. Highlight your organisational skills and attention to detail, as these are key for the position.
Show Your Proactive Side: In your application, give examples of how you've taken initiative in previous roles. Montagu Evans values a proactive approach, so let us know how you’ve gone above and beyond to support your team or clients.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your information logically. This will help us see your communication skills right from the start!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Montagu Evans
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Coordinator role at Montagu Evans. Familiarise yourself with the specific administrative duties and how they contribute to the overall success of the Advisory Department. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are key traits Montagu Evans values.
✨Emphasise Teamwork and Collaboration
Montagu Evans prides itself on a collaborative approach, so be prepared to talk about your experiences working in teams. Share specific instances where you contributed to a team’s success or helped resolve conflicts, highlighting your ability to work well with others and support your colleagues.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions that show your interest in the company culture and how the Team Coordinator role fits into the bigger picture. This not only demonstrates your enthusiasm but also helps you assess if Montagu Evans is the right fit for you.