At a Glance
- Tasks: Be the friendly face of our Nottingham office and manage daily operations.
- Company: Join Aprolis UK, a leader in the forklift industry with a supportive culture.
- Benefits: Full-time role with opportunities for growth and a diverse work environment.
- Other info: Embrace a culture of innovation and teamwork while respecting our core values.
- Why this job: Make a real impact by creating a welcoming atmosphere for visitors and staff.
- Qualifications: Strong communication skills and a proactive attitude are essential.
The predicted salary is between 25000 - 30000 € per year.
As part of Aprolis UK, our people are our most valuable asset, we are proud to recruit and train the very best in the forklift industry. Equipping them with the skills and knowledge necessary to ensure that, no matter what our customers’ need, they can handle it.
Values- Entrepreneurship
- Courage
- Respect
- Friendliness
To provide a professional, friendly and efficient front-of-house service at the Nottingham Head Office while taking responsibility for the effective day-to-day management of the office environment.
Specific Responsibilities- Reception / Front of House
- Act as the first point of contact for all visitors to Head Office, providing a welcoming and professional reception service; ensuring they are signed in and out in line with company procedures.
- Maintain the visitors’ register and ensure visitor compliance requirements are followed.
- Ensure the reception and front-of-house areas are clean, tidy and presentable at all times.
- Handle all incoming telephone calls, directing them to the appropriate extension and taking clear, accurate messages where required.
- Make outgoing calls when necessary.
- Maintain and update a daily log of key personnel onsite to support urgent contact requirements.
- Facilities and Supplies Coordination
- Act as the first point of contact for facilities-related issues, faults or maintenance concerns.
- Log, monitor and follow up facilities issues, liaising with landlords, contractors and service providers as appropriate.
- Coordinate maintenance works, repairs and site visits, ensuring disruption to the business is kept to a minimum.
- Ensure meeting rooms, kitchens and welfare facilities are maintained to a suitable standard.
- Order and maintain inventory of business cards.
- Manage the ordering and replenishment of office stationery, business cards consumables and supplies through approved suppliers and ordering methods, managing proactively to avoid shortages.
- Maintain a cost‐effective and controlled approach to office purchasing.
- Administration & Departmental Support
- Assist HR with administration tasks, including document preparation, general support.
- Support Credit Control with correspondence handling and record updates as and when required.
- Assist Purchase Ledger and Vehicle Stock Book (contracts and service agreements for vehicles) as required.
- Coordinate meetings, including room bookings and refreshments.
- Carry out general clerical duties such as filing, scanning, photocopying and data entry.
By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect.
We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver.
Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.
Receptionist & Office Administrator in Nottingham employer: Monnoyeur Group
At Aprolis UK, we pride ourselves on being an exceptional employer, offering a vibrant work culture in Nottingham that values entrepreneurship, courage, respect, and friendliness. Our commitment to employee growth is evident through our ILEAD leadership principles, which empower team members to take initiative and drive positive change. With a focus on inclusivity and diversity, we provide a supportive environment where every individual can thrive while contributing to our mission of serving the business community effectively.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Office Administrator in Nottingham
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Aprolis UK. Understanding their values like Entrepreneurship and Friendliness can help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common receptionist scenarios with a friend or in front of a mirror. This will help you feel more confident when handling calls or greeting visitors, which is key for making a great first impression.
✨Tip Number 3
Dress to impress! Make sure you look professional and approachable. A smart outfit can boost your confidence and show that you take the role seriously, especially since you'll be the first point of contact for visitors.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for the role and gives us a chance to see your personality shine through.
We think you need these skills to ace Receptionist & Office Administrator in Nottingham
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of friendliness and warmth into your words. Remember, we value friendliness just as much as professionalism.
Tailor Your Application:Make sure to tailor your application specifically for the Receptionist & Office Administrator role. Highlight your relevant experience and skills that align with our values of entrepreneurship, courage, respect, and friendliness. This shows us you’re genuinely interested in joining our team!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to break down your skills and experiences, making it easier for us to see why you’d be a great fit.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application directly. Plus, you’ll find all the information you need about the role and our company culture right there. We can’t wait to hear from you!
How to prepare for a job interview at Monnoyeur Group
✨Know the Company Values
Before your interview, take some time to understand the company's values like Entrepreneurship, Courage, Respect, and Friendliness. Think about how your own experiences align with these values and be ready to share examples that demonstrate your fit.
✨Practice Your Front-of-House Skills
As a Receptionist & Office Administrator, you'll be the first point of contact for visitors. Practise your greeting and phone etiquette. You might even want to role-play with a friend to get comfortable with handling calls and welcoming guests professionally.
✨Prepare for Administrative Questions
Expect questions related to office management and administrative tasks. Brush up on your knowledge of facilities coordination, inventory management, and clerical duties. Be ready to discuss how you would handle specific scenarios, like managing supplies or coordinating meetings.
✨Showcase Your Team Spirit
The company values teamwork and innovation, so be prepared to talk about your experiences working in teams. Share stories that highlight your ability to collaborate, support colleagues, and contribute positively to a team environment.
