Executive Office Assistant in London

Be a pivotal member of the Executive Office team, assisting with coordination of various events, calendar management, research and planning, and a range of adhoc administrative tasks that may arise, with precision and efficiency.

This position requires an emotionally intelligent, highly adaptable team player who is comfortable navigating shifting priorities, partnering across functions, and stepping into a wide range of responsibilities as needs evolve. With responsibilities that naturally dovetail with those of the Senior EA, the role calls for someone who is proactive, collaborative, and eager to learn, operating with discretion, professionalism, and a strong sense of ownership in a high-performance environment.

• Assist Senior EA with scheduling and coordinating SMS’s virtual and in‑person meetings, events, media interviews, podcasts, and investor meetings.
• Provide diary and meeting backup support by understanding the intricacies of an ever‑evolving schedule, lead times, supporting context, and speaking/media engagements and events.
• Collaborate to ensure seamless oversight and proactive management of the executive inbox, maintaining high standards of responsiveness and confidentiality.
• Liaise with office team and Sir Martin’s travel advisor on complex VIP itineraries.
• Continual monitoring of schedule to issue reminders and prompts to Principal.
• Consistent alignment on logistics regarding speaking engagements, conferences and events.
• Proactively update the master event tracker with logistical data and key insights.
• Collaborate internally with Marketing and Media teams to promote events and internal networking opportunities.
• Research and collate data, leveraging AI tools to produce topline intelligence reports that inform and support key meetings.
• Assist with coordinating investor meetings, earnings calls and roadshows with respective points of contact in conjunction with CFO’s EA.
• Aid in coordination of AGM arrangements, Results day activities and S4 Annual Report preparations and related logistics.
• Assist Senior Administrator with adhoc tasks as required to ensure smooth office operations (e.g., product ordering, document preparation, archiving, etc.).

• Great multi‑tasker with ability to manage a range of deliverables with attention to detail.
• Confident communicator with excellent interpersonal and deadline management skills.
• Proficiency in Microsoft Office and Google Suite.
• Discretion and professionalism in handling confidential information.

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.

Monks is the global, digital‑first, data‑driven, unitary operating brand of S4 Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global Marketing and Technology Services to redefine how brands interact with the world. Through Monks.Flow, its flagship AI ecosystem for marketing orchestration, Monks transforms marketing into a growth engine, collapsing timelines and connecting brands to culture in real time. By deploying bespoke intelligent agents across disciplines and delivering culturally relevant, high‑impact creative and digital solutions, Monks solves key critical business challenges across the entire brand enterprise to help brands sustain long‑term impact.

We are an equal‑opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

Monks does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.