Nursery Administrator

Nursery Administrator

Department: Nursery Administrator

Employment Type: Part Time

Location: Monkey Puzzle Ealing

Compensation: £13.00 – £14.00 / hour

Description

The Nursery Administrator plays a vital role in ensuring the smooth day-to-day operation of the nursery. This position supports the Nursery Manager and staff through effective administration, record-keeping, communication, and compliance with statutory and organisational requirements.

Why Us?

As part of Monkey Puzzle Ealing, you will be joining our caring, welcoming and supportive team.

Our vision is to inspire change through excellence in childcare, creating a positive impact for generations to come. For over 20 years we have been providing children the highest quality of care with unlimited opportunities to grow, learn and develop in our safe and secure environments.

Key Responsibilities

• Administrative Support: Maintain accurate records of children’s attendance, staff rotas, and medical/emergency contact details.
• Manage nursery software systems (e.g., for invoicing, registers, child profiles).
• Handle enrolment enquiries and maintain waiting lists.
• Prepare reports and documentation for inspections, audits, or internal reviews.
• Finance & Invoicing: Track payments, chase outstanding balances, and liaise with parents regarding financial queries.
• Communication: Act as the first point of contact for visitors, parents, and external agencies.
• Draft newsletters, notices, and updates to parents and staff.
• Maintain effective internal communication between management and nursery teams.
• Compliance & Record-Keeping: Ensure compliance with GDPR and safeguarding protocols.
• Maintain staff and child records in accordance with Ofsted and local authority guidelines.
• Support preparation for Ofsted inspections or other regulatory visits.
• General Office Duties: Order and manage office and nursery supplies.
• Organise staff training schedules, DBS checks, and HR paperwork.
• Coordinate meetings and take minutes when required.

Skills, Knowledge and Expertise

• Key Skills & Attributes: Excellent organisational and time management skills; strong verbal and written communication; proficiency in Microsoft Office and nursery management software; ability to work independently and as part of a team; confidentiality and professionalism.
• Qualifications and Experience: Food and Hygiene Level 2 (desirable); previous experience in an administrative role (essential); First Aid (desirable); experience within an early years or education setting (desirable); knowledge of Ofsted and EYFS requirements (advantageous); DBS clearance required (or willingness to obtain); familiarity with childcare regulations and safeguarding procedures (desirable).

Benefits

• Continued opportunities for professional growth and access to our engaging online training platform.
• Flexible hours and an understanding that work needs to work for you.
• Childcare discount.
• Access to free counselling services.
• Free meals.
• Company wide events.
• A wellbeing focused leadership team.
• Competitive salary.
• 2 annual inset training days.
• Refer a friend scheme.