At a Glance
- Tasks: Support the People & Culture team in enhancing employee experiences and managing HR processes.
- Company: Join a female-founded luxury jewellery brand committed to responsible practices and community.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal and professional growth.
- Other info: Exciting projects and career development opportunities in a fast-paced environment.
- Why this job: Be part of a dynamic team shaping the future of modern jewellery and empowering others.
- Qualifications: Strong communication skills, attention to detail, and a passion for people and culture.
The predicted salary is between 30000 - 40000 £ per year.
Location: London (at least 3 days per week in the London office)
Reporting To: Head of People & Culture
Who We Are
At Monica Vinader, we believe luxury should be empowering, long‑lasting and responsibly made. Guided by integrity, craftsmanship and innovation, our goal is to elevate people’s lives by opening access to a more beautiful world. From crafting consciously with recycled precious metals and ethically sourced materials, to designing enduring, versatile pieces made to be layered, loved and lived in every day, we are redefining what modern jewellery can be. We create jewellery that marks moments, tells stories and becomes part of who you are, all while making responsible luxury more accessible.
Commitments & Awards
- Responsible Jewellery Brand, 2026
- Country & Town House Responsible Luxury Business of the Year, 2025 & 2026
- Positive Luxury Top 50 Inspiring Workplaces (UK & NI), 2024
About the Role
We are looking for a People & Talent Coordinator to join us as we continue this journey and help us shape what the future of modern jewellery can and should be. Based in London with the rest of the People & Culture team, you will support team members and staff across the UK, Singapore, Hong Kong and North America, across offices, remote locations, the distribution centre and boutiques. This role demands strong attention to detail, prioritisation skills and pride in delivering high‑quality work.
What You’ll Do
People & Culture Coordination- Administer the employee lifecycle in our HRIS (Bob) and ensure data is accurate and up to date
- Manage the People & Culture Service Desk, handling first‑line responses and escalations
- Support all stages of the employee lifecycle, from offer and induction through to offboarding, providing an exceptional experience
- Extract and manipulate reports from our people management systems
- Identify and explore opportunities for process improvement across the employee lifecycle
- Support the Company’s wellbeing initiatives, including work on quarterly Pulse Check and collating communication materials for business distribution; this may involve membership in internal committees
- Manage the allocation of benefits and initiatives throughout an employee’s time with us, including recognising milestones and celebrations
- Ownership of global payrolls (UK, USA, Canada, Hong Kong & Singapore) with support from the team
- Collate reports from HR systems and time & attendance platform (Deputy) to ensure correct payroll data
- Create and administer documentation for pay or contractual changes, keeping audit trails readily accessible
- Work with People & Culture and Finance teams to maintain global payroll accuracy
- Maintain relationships with external stakeholders (e.g. PayCaptain for UK payroll, Justworks for US payroll) and act as first point of contact for queries
- Collaborate with the Talent Acquisition Partner to advertise vacancies on appropriate channels using ATS (TeamTailor)
- Schedule interviews and related candidate tasks
- Support recruitment during peak periods, including creative sourcing initiatives and assessment centre facilitation
- Extract reporting data from TeamTailor
- Serve as point person for visitors to the London office
- Proactively keep offices stocked with kitchen supplies, stationery, toiletries and other incidental items; support orders for retail locations and warehouse
- Represent the London office on the Health & Safety Committee and become a trained fire warden and first aider
- Coordinate team lunches, activities, celebrations and gifting, including the annual event and gift delivery at key moments
- Track and submit expense reports for the team credit card
- Engage in project work such as policy review, training delivery, system delivery and upgrade to further simplify and improve the employee experience; expose to areas of interest after role fundamentals are established
What You’ll Bring
Connect & Empower- Communicates Effectively: comfortable across all channels (email, chat, in person, phone) and asks clarifying questions when needed
- Workflow Management: prioritises workload in line with business priorities, communicates realistically about deadlines and capacity
- Dives Deep: delivers high‑quality work on time, maintains attention to detail, voices concerns if standards are threatened
- Embraces Change: adaptable, comfortable in a fast‑paced, changing environment, asks for clarity when faced with ambiguity
- Reflects & Learns: open to feedback, surfaces mistakes quickly, uses lessons for process improvement
- Functional/Technical Expertise: learns and retains information, develops expertise in daily systems (Bob, PayCaptain, TeamTailor, Deputy, SafetyCulture, Justworks)
- Stays Current: keeps up‑to‑date with changes affecting tasks and remains curious about the wider People & Culture function
Additional Requirements
- Ability to provide evidence of authorisation to work in the United Kingdom.
Travel Requirements
You may be required to travel within the UK from time to time, including to Norfolk office, Acton warehouse or Retail locations.
Our Aims and Values
- Customer Obsessed: we put our customers at the centre of every decision and deliver thoughtful, personal experiences.
- Caring: we act with respect and empathy for people, communities, and the planet.
- Fast Paced: we move with focus and flexibility to make progress quickly and decisively.
- Exceptional: we hold ourselves to high standards and are always learning, improving, and raising the bar.
- Commercial: we make smart, data‑led decisions that create long‑term value for the business and our customers.
Inclusive Culture Pledge
Our jewellery is for everyone and so is our community. We will continue to implement sustainable changes to ensure that career opportunities and progression are open to all. We commit to celebrating the diverse voices of our employees, partners, and the customers we serve.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company.
People & Talent Coordinator in London employer: Monica Vinader
Monica Vinader is an exceptional employer that prioritises employee growth and development within a vibrant retail environment on South Molton Street. With a strong emphasis on luxury service, our work culture fosters collaboration and innovation, providing team members with the opportunity to excel in their careers while delivering outstanding customer experiences. Join us to be part of a passionate team that values your contributions and supports your professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land People & Talent Coordinator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Monica Vinader!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Monica Vinader.
We think you need these skills to ace People & Talent Coordinator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Monica Vinader. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Monica Vinader and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Monica Vinader. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Monica Vinader's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Monica Vinader
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Monica Vinader.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Monica Vinader will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Monica Vinader and how you would contribute to adapting HR strategies.
