At a Glance
- Tasks: Support our People & Culture team in delivering exceptional employee experiences and talent acquisition.
- Company: Join Monica Vinader, a pioneering luxury jewellery brand committed to sustainability and inclusivity.
- Benefits: Enjoy a vibrant work environment, competitive salary, and opportunities for personal growth.
- Other info: Flexible working arrangements with a focus on collaboration and creativity.
- Why this job: Be part of a dynamic team shaping the future of modern jewellery while making a positive impact.
- Qualifications: Strong communication skills and a passion for people and culture.
The predicted salary is between 30000 - 40000 £ per year.
Location: London (at least 3 days per week in the London office)
Reporting To: Head of People & Culture
Who we are
At Monica Vinader, we believe luxury should be empowering, long‑lasting and responsibly made. Guided by integrity, craftsmanship and innovation, our goal is to elevate people’s lives by opening access to a more beautiful world. From crafting consciously with recycled precious metals and ethically sourced materials, to designing enduring, versatile pieces made to be layered, loved and lived in every day, we are redefining what modern jewellery can be. We create jewellery that marks moments, tells stories and becomes part of who you are, all while making responsible luxury more accessible. Our commitment to sustainability, innovation and positive impact continues to be recognised across the industry.
Where we need your help
The People & Talent Coordinator role is an exciting opportunity to primarily help our People & Culture team deliver best in class support to all our staff across the globe, as well as supporting Talent Acquisition. Based in London with the rest of the People & Culture team, your role will involve supporting Team MV across the globe, with employee populations in the UK, Singapore, Hong Kong and North America. Our employees are based in offices (London & Norfolk), remotely, at our distribution centre (Acton) and in our boutiques and concessions, with a current headcount of just over 400 people. No two days will be the same as we strive for every candidate and employee’s experiences with us to be truly exceptional. The Coordinator role is a crucial part of our team. This person’s attention to detail, ability to prioritise their workload and pride in delivering high quality work are the foundation that allows our team to operate at its best.
What you’ll do
- People & Culture Coordination
- Administering the employee lifecycle in our HRIS (Bob) and ensuring the data in our People systems is accurate and up to date
- Managing the People & Culture Service Desk, being the first line of response or escalating as required
- Supporting processes during the full employee lifecycle, from offer and induction through to offboarding, always providing an exceptional experience to our employees
- Extracting and manipulating reports from our people management systems
- Identifying and exploring opportunities for process improvement across the employee lifecycle
- Supporting the Company’s wellbeing initiatives, including work relating to our quarterly Pulse Check and collating communication materials to share with the business on a regular basis
- Managing the allocation of various benefits and initiatives throughout an employee’s time with us, including recognising milestones and celebrations
- Payroll Coordination
- Ownership of the global payrolls (UK, USA, Canada, Hong Kong & Singapore), with support from the team
- Collating reports from our People systems and time & attendance platform (Deputy) to ensure correct data is included in each payroll
- Creating and administering documentation for pay or contractual changes, ensuring that information is correct across all touchpoints and that audit trails can be readily sourced for any change
- Working in partnership with the People & Culture and Finance teams to maintain global payroll accuracy
- Maintaining a strong relationship with external stakeholders, being the first point of contact for queries
- Talent Acquisition Support
- Working with the Talent Acquisition Partner to get our vacancies advertised on the right channels, internally and externally, using our Applicant Tracking System (ATS, TeamTailor)
- Scheduling interviews and tasks for candidates
- Supporting recruitment for our busy peak period
- Extracting reporting data from TeamTailor
- Office Coordination
- Serving as a point person for visitors to the London office
- Proactively keeping our offices fully stocked with kitchen supplies, stationery, toiletries and other incidental items
- Being part of the Health & Safety Committee as a representative for the London office
- Supporting with the coordination of team lunches, activities, celebrations and gifting
- Responsible for tracking and submitting expense reports for the team credit card
- Adhoc Project Work
- Getting involved with project work such as policy review, training delivery, system delivery and upgrade
What you’ll bring
This role aligns with the competencies for a Junior (Level 1) role in our Head Office Capability Framework:
- Connect & Empower
- Drive & Deliver
- Grow & Adapt
- Master & Apply
To be successful at Monica Vinader, it helps if you…
- Are hands‑on, solutions‑focused, and entrepreneurial
- Collaborate openly with humility, honesty, and humour
- Embrace learning, teaching, and personal growth
- Stay resilient, adaptable, and self‑motivated in a creative environment
- Speak up when you don’t know - and act fast to figure it out
Additional Requirements
Ability to document your authorisation to work in the United Kingdom.
Travel Requirements
You may be required to travel within the UK from time to time, including to our Norfolk office, Acton warehouse or our Retail locations.
Our Aims and Values
Our mission is to be the leading accessible luxury brand, by delivering outstanding quality, design and customer service. We are: Customer Obsessed, Caring, Fast Paced, Exceptional, Commercial.
Monica Vinader as a global business makes the following inclusive culture pledge: Our jewellery is for everyone and so is our community. Together, we will continue to implement sustainable changes to ensure that career opportunities and progression are open to all.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company.
People & Talent Coordinator in City of Westminster employer: Monica Vinader
At Monica Vinader, we pride ourselves on being an exceptional employer that champions inclusivity and personal growth within a vibrant London office environment. Our commitment to sustainability and responsible luxury is matched by our dedication to employee wellbeing, offering a range of benefits and opportunities for professional development, all while fostering a collaborative and dynamic work culture that empowers our team to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land People & Talent Coordinator in City of Westminster
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Monica Vinader!
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We think you need these skills to ace People & Talent Coordinator in City of Westminster
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Monica Vinader. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Monica Vinader and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Monica Vinader. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Monica Vinader's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Monica Vinader
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Monica Vinader.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Monica Vinader will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Monica Vinader and how you would contribute to adapting HR strategies.
