Reception & Office Coordinator in London

WHO WE ARE

Moneycorp powers global payments for corporates, institutions and high net worth individuals, combining worldwide reach with local expertise. With over 45 years of market experience, two banking licences and offices in 11 countries, our technology delivers 24/7 accessibility, while our people deliver award-winning service. In 2024, we supported $1tn+ of payment volume, reaching 190 countries in 130 currencies. Our 32k+ corporate clients benefit from our regulatory resilience with 63+ permissions globally, access to major payment rails, and our proprietary technology. Moneycorp is a place where energy, commitment, and collaboration are core to our values of shared success. We’re restless in our drive to surpass the expectations of our customers and unlock opportunities to support them at every stage of their journey. The foundation of our success is our people, and nurturing a culture of belonging for all our colleagues is central to our journey as a global business.

ABOUT THE ROLE

We are seeking a reliable and professional Temporary Reception & Office Coordinator to support the day-to-day operations of our central London office. Working independently during morning and early afternoon hours (08:00 – 14:00), you will act as the first point of contact for clients, partners, and visitors, creating a welcoming and professional environment while ensuring the office runs smoothly and efficiently. This role is well suited to someone who is proactive, dependable, and comfortable working independently in a dynamic, fast-paced setting.

ROLE RESPONSIBILITIES:

• Front of House Management
• Act as the first point of contact for all visitors, providing a professional and welcoming reception experience
• Maintain a consistently professional and presentable reception area at all times
• Handle general correspondence, including drafting and responding to emails
• Conduct routine office and safety checks, ensuring timely resolution of any issues
• Meeting Room & Visitor Coordination
• Oversee meeting room scheduling and availability via Outlook calendars
• Prepare meeting spaces for internal and external use, ensuring they are clean, fully equipped, and presentation-ready
• Coordinate catering and refreshments, including advance ordering for meetings
• Ensure all visitors are registered, have Wi-Fi access, and supported throughout their visit
• Office Administration & Facilities Support
• Manage office access systems, including issuing and maintaining passes
• Oversee courier services, deliveries, and post (inbound and outbound), ensuring timely processing and distribution
• Maintain office supplies, including stationery, consumables, and meeting room provisions
• Monitor and report maintenance issues, liaising with service providers through to resolution
• Liaise with cleaning and facilities providers to maintain a high standard of office environment
• General & Ad Hoc Support
• Partner closely with the London-based Executive Assistant to ensure seamless coordination
• Assist with internal and external events, including preparation of materials and room setup
• Provide administrative support to Executive Assistants and wider team as required, including document preparation (printing/binding)
• Undertake additional duties as required to support the smooth running of the office

WHAT WE ARE LOOKING FOR:

• Professional, approachable, and confident in dealing with a wide range of individuals, including external visitors and internal stakeholders
• Strong communication skills, both written and verbal
• Highly organised, with the ability to manage multiple tasks and prioritise effectively
• Excellent attention to detail and accuracy
• Flexible and adaptable, with the ability to respond to changing priorities

This is an excellent opportunity for someone seeking part-time work or looking to return to a professional environment, offering a varied and visible role at the heart of the office.

WHAT WE CAN OFFER YOU:

This role offers a competitive salary, plus a benefits package including private medical health insurance.

LOCATION AND CONTRACT TYPE:

This is a part-time (6 hours), 12 Month Fixed-Term Contract. With the expectations of being in our London Victoria office 5 days a week.

FOSTERING A CULTURE OF BELONGING AND INCLUSIVITY

We're committed to creating a workplace where every individual feels valued, respected, and included. As an Equal Opportunity Employer, we actively cultivate an inclusive culture where diversity thrives, and we empower our colleagues to drive meaningful change within our organization through Employee Engagement initiatives and value champion networks. Together, we want to build a workplace where everyone can bring their authentic selves to work, as we believe this is the foundation of innovation, creativity, and collective success.

INTERESTED?

If this role sounds like a good fit for you, please click on the “Apply Now” button to submit your application.