At a Glance
- Tasks: Be the friendly face of our London office, ensuring everything runs smoothly.
- Company: Join a dynamic team in a vibrant central London location.
- Benefits: Enjoy a competitive salary and private medical health insurance.
- Other info: Part-time role with a 12-month contract and a focus on inclusivity.
- Why this job: Make a real impact by creating a welcoming environment for visitors.
- Qualifications: Strong communication skills and excellent organisational abilities required.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a reliable and professional Temporary Reception & Office Coordinator to support the day‑to‑day operations of our central London office. Working independently during morning and early afternoon hours (08:00 – 14:00), you will act as the first point of contact for clients, partners, and visitors, creating a welcoming and professional environment while ensuring the office runs smoothly and efficiently.
ROLE RESPONSIBILITIES
- Act as the first point of contact for all visitors, providing a professional and welcoming reception experience.
- Maintain a consistently professional and presentable reception area at all times.
- Handle general correspondence, including drafting and responding to emails.
- Conduct routine office and safety checks, ensuring timely resolution of any issues.
- Oversee meeting room scheduling and availability via Outlook calendars.
- Prepare meeting spaces for internal and external use, ensuring they are clean, fully equipped, and presentation‑ready.
- Coordinate catering and refreshments, including advance ordering for meetings.
- Ensure all visitors are registered, have Wi‑Fi access, and are supported throughout their visit.
- Manage office access systems, including issuing and maintaining passes.
- Oversee courier services, deliveries, and post (inbound and outbound), ensuring timely processing and distribution.
- Maintain office supplies, including stationery, consumables, and meeting room provisions.
- Monitor and report maintenance issues, liaising with service providers through to resolution.
- Liaise with cleaning and facilities providers to maintain a high standard of office environment.
- Partner closely with the London‑based Executive Assistant to ensure seamless coordination.
- Assist with internal and external events, including preparation of materials and room setup.
- Provide administrative support to Executive Assistants and the wider team as required, including document preparation (printing/binding).
- Undertake additional duties as required to support the smooth running of the office.
WHAT WE ARE LOOKING FOR
- Professional, approachable, and confident in dealing with a wide range of individuals, including external visitors and internal stakeholders.
- Strong communication skills, both written and verbal.
- Highly organised, with the ability to manage multiple tasks and prioritise effectively.
- Excellent attention to detail and accuracy.
- Flexible and adaptable, with the ability to respond to changing priorities.
WHAT WE CAN OFFER YOU
This role offers a competitive salary and a benefits package including private medical health insurance.
LOCATION AND CONTRACT TYPE
Part‑time (6 hours), 12‑month fixed‑term contract. Expected to be in our London Victoria office 5 days a week.
FOSTERING A CULTURE OF BELONGING AND INCLUSIVITY
We’re committed to creating a workplace where every individual feels valued, respected, and included. As an Equal Opportunity Employer, we actively cultivate an inclusive culture where diversity thrives, and we empower our colleagues to drive meaningful change within our organization through Employee Engagement initiatives and value champion networks.
If this role sounds like a good fit for you, please submit your application.
Reception & Office Coordinator in City of Westminster employer: Moneycorp
Join our dynamic team as a Reception & Office Coordinator in the heart of London, where you will play a pivotal role in creating a welcoming environment for clients and visitors. We pride ourselves on fostering a culture of inclusivity and belonging, offering competitive benefits such as private medical health insurance and opportunities for professional growth. With a focus on employee engagement and a supportive work culture, this position is perfect for those seeking meaningful and rewarding employment in a vibrant city.
StudySmarter Expert Advice🤫
We think this is how you could land Reception & Office Coordinator in City of Westminster
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Networking is key! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which can boost your chances of landing that role.
✨Tip Number 3
When you get an interview, be ready to showcase your personality. They want to see how you’ll fit into their office vibe. Prepare some examples of how you've handled similar tasks before, but don’t forget to let your authentic self shine through!
✨Tip Number 4
Finally, don’t hesitate to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Reception & Office Coordinator in City of Westminster
Some tips for your application 🫡
Be Yourself:When writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show your enthusiasm for the role and what makes you a great fit.
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We love seeing how you can contribute to our team!
Proofread, Proofread, Proofread!:Before hitting send, give your application a thorough read. Typos and errors can distract from your message, so let’s make sure everything is polished and professional!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Moneycorp
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception & Office Coordinator. Familiarise yourself with tasks like managing office supplies, scheduling meetings, and maintaining a professional reception area. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
As the first point of contact, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether through handling correspondence or interacting with clients. Practising clear and confident responses will also help you shine during the interview.
✨Demonstrate Your Organisational Skills
This role requires juggling multiple tasks, so be ready to discuss how you prioritise and manage your workload. Share specific examples of how you've successfully organised events or managed schedules in the past. This will show that you're capable of keeping the office running smoothly.
✨Emphasise Your Adaptability
The job description mentions the need for flexibility and adaptability. Think of instances where you've had to adjust to changing priorities or unexpected challenges. Highlighting your ability to stay calm and effective under pressure will resonate well with the interviewers.
