Executive Assistant to the CEO in City of Westminster

• We are looking for a Versatile C-Suite EA with scale-up expertise to master dynamic CEO schedules, investor relations, and office culture to drive speed, seamless execution, and business impact
• We are looking for an experienced EA to facilitate the work of our CEO across both Pockit and Monese as well as his wider business portfolio
• Responsible for all aspects of diary management, we need someone who is comfortable in an agile, demanding environment, able to adapt to an ever-changing landscape
• As is often the case with growing businesses, priorities change, often at a pace, so our EA needs to be versatile and accommodating
• Our Executives are based in our London office (Marylebone), with other office locations in Newcastle, Tallinn (Estonia) and many remote colleagues across Europe and further afield
• This role is predominantly London office based (Monday - Thursday), with the flexibility to work remotely on Fridays (though presence in the office may be required if external meetings are taking place on this day)
• Full diary management (business and personal, including travel arrangements when needed)
• Supporting in personal/family related administration
• Highly discreet & experienced with handling confidential information
• Working with the wider exec team to optimise the CEO’s itinerary and prioritisation
• Supporting the wider exec team in meeting arrangements, logistics and events
• Preparation of documents, papers and correspondence on behalf of the CEO
• Support with meeting minutes, board meeting preparation and other administrative tasks
• Communicating with external stakeholders including investors in facilitating arrangements
• Supporting the Chief of Staff in the development and delivery of our monthly All
• Hands meeting (slide decks, coordinating hosts, ensuring tech is in place etc)
• On hand to meet with visitors, ensuring meeting arrangements including catering are in place
• Office management: working collaboratively with the management team in our co-working space and being responsible for administration, meeting logistics, making our office a great place to work and ensuring a smooth-running environment
• Acting as the lead coordinator in London on initiatives from the People Team - which are designed to develop culture and colleague engagement, such as social events, awareness days, charitable activities, people celebrations and recognition schemes
• Support the wider business in the delivery of different ad-hoc projects as and when required

Benefits

• Hybrid working and 30 days work abroad per year
• 25 days annual leave, plus public holidays, plus an extra day every year worked
• Sports compensation with Stebby or direct discount from a gym
• Bupa personal private healthcare
• 10 paid sick days per year
• Learning & development budget and 10 paid learning days per annum
• VIP Pockit & Monese accounts
• Share options (exact details depending on your role and level)
• Social events throughout the year
• Private medical with Confido

Professional and confident communication skills - fluent english (spoken and written)Outstanding organisational skills to manage time sensitive issuesGreat interpersonal skills with a warm friendly demeanour and a flexible can do attitudeFirst rate experience in both Microsoft and Google suite productsStrong attention to detail and meticulous accuracyAn enthusiastic, can-do attitude - someone who fosters great relationships and builds office cultureComfortable in a fast-paced environment working under pressure and to deadlinesProven in coordinating events (large or small) localised or further afieldExposure to a start-up/scale up environment –proficient with investor relationships and extensive external stakeholdersFlexible toward working hours; able to accommodate out of hours, on occasionC-Suite experience, including a direct one to one relationship with a CEO or equivalent

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