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- Tasks: Manage office operations, support HR onboarding, and assist with executive diary and travel management.
- Company: Rapidly growing boutique executive search firm with a global presence.
- Benefits: Competitive salary up to £40K, strong bonus potential, and opportunity for permanent role.
- Other info: In-office role located in Mayfair, with a vibrant company culture.
- Why this job: Join a dynamic team and play a key role in a thriving firm with exciting growth opportunities.
- Qualifications: 12-18 months experience in office administration; strong organisational and communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
My client, a rapidly growing boutique executive search firm which specialises in human capital solutions and strategic research for investment management firms in the alternative investment space is looking to add an Office Assistant based in their London office. The hire will start on an FTC with a 6 month duration with the opportunity for strong performers to step into a permanent role.
The firm has offices in London, New York and Dubai and a track record of over a decade working with some of the most prominent hedge funds, proprietary trading firms and private equity firms across the globe and has grown to add two new offices and multiple new practice arms in the last two years.
The hire will play a key role in managing core office management duties with a broader remit extending to HR onboarding and stakeholder engagement responsibilities. The hire will work with the Head of Operations to ensure the smooth function of day-to-day office operations and work with external vendors managing service contracts, installations and organising events.
You will also be responsible for executive diary and travel management for the firm’s Partners, the preparation of sensitive documents and all IT troubleshooting. The hire will also play an active role in supporting early careers recruitment processes and coordination as the firm continues to expand.
The ideal candidate will have at least 12 – 18 months of experience as an Office Assistant/Administrative Assistant/EA, albeit the firm is open to bringing in a junior that is willing to scale a learning curve. You must have excellent organizational and communication skills but most importantly the successful candidate is one that is able to join and integrate themselves into the culture and values of the firm. Strong IT skills are highly preferred.
The firm operates on an in-office model, with their offices based in Mayfair.
Office Assistant (6 Month FTC)– Leading Executive Search Firm – Up to £40K base + Strong Bonus – Potential for Perm employer: Mondrian Alpha
Contact Detail:
Mondrian Alpha Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant (6 Month FTC)– Leading Executive Search Firm – Up to £40K base + Strong Bonus – Potential for Perm
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want you to show how you fit in, so think about examples from your past that highlight your organisational skills and adaptability.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Office Assistant (6 Month FTC)– Leading Executive Search Firm – Up to £40K base + Strong Bonus – Potential for Perm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight any relevant experience in office management, HR onboarding, or diary management to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the firm. Share why you want to join our team and how your values align with ours.
Show Off Your IT Skills: Since strong IT skills are preferred, don’t forget to mention any software or tools you’re familiar with. Whether it’s managing documents or troubleshooting tech issues, let us know what you can bring to the table!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at our London office!
How to prepare for a job interview at Mondrian Alpha
✨Know the Company Inside Out
Before your interview, take some time to research the firm thoroughly. Understand their values, recent achievements, and the specific role they play in the executive search industry. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Assistant, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure smooth office operations.
✨Demonstrate Your IT Proficiency
Given the emphasis on IT troubleshooting in the job description, be prepared to discuss your technical skills. Highlight any software or tools you’re familiar with, and consider sharing a specific instance where you resolved a tech issue efficiently.
✨Cultural Fit is Crucial
The firm values candidates who can integrate into their culture. During the interview, express your enthusiasm for teamwork and collaboration. Share experiences that reflect your ability to adapt and thrive in a dynamic environment, as this will resonate well with the interviewers.