Workplace Specialist - London

Please note: This position requires 4-5 days in the office (Monday-Thursday) with the possibility to work from home on some Fridays.

We are monday.com, a global software company transforming how businesses run. Our product suite can adapt to the needs of diverse industries and use cases within one powerful platform, empowering ~245,000 customers worldwide to reimagine how work gets done, drive greater efficiency, and scale like never before. With over 2,500 employees across the globe, we grow by prioritizing transparency and knowledge sharing. We care about the impact you make, not the hours you clock, so we encourage initiative, ownership, and fresh thinking. We back our people with flexible work, wellness and mental health support, and a work environment built on collaboration.

We’re looking for a highly organized and proactive Workplace Coordinator to help manage and elevate the day-to-day experience of our London office. This role is critical to ensuring our workspace runs efficiently, feels welcoming, and supports employee productivity and wellbeing. You’ll be the go-to person for office operations - from managing vendors and supplies to supporting events and maintaining a high-functioning, safe environment.

• Facility Operations: Oversee daily office operations, ensuring safety, functionality, and aesthetics.
• Space Management: Optimize space planning and office layout to meet evolving needs.
• Vendor Management: Manage vendor relationships for cleaning, maintenance, security, and services.
• Workplace Support: Act as the main point of contact for workplace-related issues, from space requests and support or maintenance needs. Foster a positive work environment by ensuring employees have the tools, services, and support needed to work effectively.
• Health & Safety Compliance: Ensure adherence to health, safety, and environmental regulations through audits and improvements.
• Sustainability Initiatives: Drive efforts to reduce energy use, waste, and promote sustainable practices.
• Budget Management: Track and manage budgets for office resources and services.
• Workplace Support: Address workplace requests promptly and in line with SLAs.

Your Experience & Skills:

• Proven experience in a head office environment, ideally within the tech industry, supporting 300+ employees.
• 2-3 years of experience.
• Up-to-date knowledge of health and safety regulations, with confidence in applying them in a corporate setting.
• Experience managing on-site vendors (e.g. catering, cleaning, or maintenance), ensuring service quality and compliance.
• Strong operational mindset with a focus on efficiency, safety, and service excellence.
• Comfortable working cross-functionally and supporting a wide range of workplace needs.
• Passionate about creating engaging, functional, and people-first work environments that reflect company culture.

Meet the Operations team:

The Operations Team collaborates with the entire company globally and provides advice and guidance to enable and empower all teams in initiatives related to IT, facilities, event management, social impact, our makers and more. We take a creative approach in order to scale and optimize internal processes. We are a crew of energetic and caring individuals who love using teamwork to solve complex problems in a fast-paced environment.

We believe in equal opportunity. At monday.com, we believe everyone should feel they belong - exactly as they are. We’re an equal opportunity employer, committed to an open, accessible, and inclusive workplace free from discrimination or harassment of any kind. All qualified candidates will be considered for employment, regardless of race, color, religion, nationality, sexual orientation, gender identity, age, marital status, pregnancy, family or parental status, disability, veteran status, or any other characteristic protected by law. If you need support or accommodation during the hiring process, we’re here to help.