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For Companies At a Glance
- Tasks: Support Directors, manage diaries, coordinate travel, and streamline office processes.
- Company: A dynamic boutique travel company with a global presence.
- Benefits: Flexible working, travel opportunities, and a vibrant team culture.
- Why this job: Join a fast-paced environment and make a real impact while travelling.
- Qualifications: 3-4 years as an EA, strong organisational skills, and problem-solving abilities.
- Other info: Enjoy a role that offers responsibility and the chance to influence company operations.
The predicted salary is between 36000 - 60000 £ per year.
A high-end boutique travel company is searching for a bright, forward-thinking Executive Assistant who’s ready for their next long-term challenge. This is a truly global role, split between the London office and Palma de Mallorca, so flexibility and a love of travel are essential. You’ll be happy spending extended periods in Palma (up to a month at a time) and thriving in a fast-paced, international environment.
The Role
- Supporting two Directors at the heart of the business, you’ll play a key role in shaping how the company operates as it continues to grow.
- This is more than diary management — you’ll be involved in building processes, streamlining systems, and keeping a 25+ person team aligned across offices in London, Miami, Palma and Dubai.
Key Responsibilities
- Complex diary management and ever-changing schedules
- Coordinating international travel and events
- Implementing and improving office processes
- Acting as a central point of contact across global teams
The Culture
This is a dynamic, ambitious company that offers flexible working between home and office. Core hours are 9am–6pm, but you’ll need to be comfortable staying online for urgent matters when required.
About You
- You’ll be highly organised, adaptable and unflappable
- A natural problem-solver who enjoys thinking outside the box
- Confident managing complex logistics and last-minute changes
- Comfortable supporting senior leadership in a fast-moving environment
Experience required
- Minimum 3–4 years’ experience as an EA (or similar)
- Proven experience supporting senior executives and managing demanding diaries
If you’re looking for a long-term role with travel, responsibility and real influence, this is an outstanding opportunity.
Executive Assistant in London employer: Molino Recruitment Ltd
Contact Detail:
Molino Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the travel industry or related fields. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Show them you’re not just another candidate; you’re genuinely excited about their mission and how you can contribute.
✨Tip Number 3
Practice your pitch! You’ll want to clearly articulate how your skills align with the role of an Executive Assistant. Think about specific examples from your past that highlight your organisational prowess and problem-solving abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage complex schedules and logistics. Use specific examples from your past experiences to show us how you’ve kept things running smoothly.
Tailor Your Application: Don’t just send a generic CV and cover letter! Take the time to tailor your application to our company and the role. Mention your love for travel and flexibility, as these are super important for this position. We want to see that you’re genuinely interested in joining our team!
Highlight Problem-Solving Skills: We’re looking for someone who can think outside the box. In your application, share examples of how you’ve tackled challenges in previous roles. This will show us that you’re not just reactive but proactive in finding solutions.
Apply Through Our Website: Make it easy for us to find your application by applying directly through our website. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s a great way to show you’re tech-savvy!
How to prepare for a job interview at Molino Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with complex diary management, international travel coordination, and process improvement. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex logistics or streamlined processes in previous roles. Be ready to discuss specific situations where your organisational skills made a significant impact. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this job.
✨Emphasise Your Flexibility and Love for Travel
Since this role involves spending extended periods in Palma, be sure to express your enthusiasm for travel and adaptability. Share any relevant experiences that showcase your willingness to embrace new environments and cultures, as well as your ability to manage changing schedules.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask during the interview. Inquire about the company's culture, team dynamics, and how they envision the Executive Assistant role evolving. This not only shows your interest but also helps you assess if the company aligns with your values and career goals.
