At a Glance
- Tasks: Support Directors, manage complex diaries, and coordinate international travel.
- Company: A high-end boutique travel company with a dynamic culture.
- Benefits: Flexible working, travel opportunities, and a chance to influence company operations.
- Other info: Work between London and Palma, with excellent career growth potential.
- Why this job: Join a global team and make a real impact while exploring exciting destinations.
- Qualifications: 3-4 years as an EA, strong organisational skills, and adaptability.
The predicted salary is between 36000 - 60000 £ per year.
A high-end boutique travel company is searching for a bright, forward-thinking Executive Assistant who’s ready for their next long-term challenge. This is a truly global role, split between the London office and Palma de Mallorca, so flexibility and a love of travel are essential. You’ll be happy spending extended periods in Palma (up to a month at a time) and thriving in a fast-paced, international environment.
The Role
Supporting two Directors at the heart of the business, you’ll play a key role in shaping how the company operates as it continues to grow. This is more than diary management — you’ll be involved in building processes, streamlining systems, and keeping a 25+ person team aligned across offices in London, Miami, Palma and Dubai.
Key responsibilities include:
- Complex diary management and ever-changing schedules
- Coordinating international travel and events
- Implementing and improving office processes
- Acting as a central point of contact across global teams
The Culture
This is a dynamic, ambitious company that offers flexible working between home and office. Core hours are 9am–6pm, but you’ll need to be comfortable staying online for urgent matters when required.
About You
You’ll be:
- Highly organised, adaptable and unflappable
- A natural problem-solver who enjoys thinking outside the box
- Confident managing complex logistics and last-minute changes
- Comfortable supporting senior leadership in a fast-moving environment
Experience required:
- Minimum 3–4 years’ experience as an EA (or similar)
- Proven experience supporting senior executives and managing demanding diaries
If you’re looking for a long-term role with travel, responsibility and real influence, this is an outstanding opportunity.
Executive Assistant in City of London employer: Molino Recruitment Ltd
Join a high-end boutique travel company that values flexibility, innovation, and employee growth. With a vibrant work culture that encourages collaboration across global offices in London and Palma de Mallorca, you will have the opportunity to thrive in a dynamic environment while enjoying the unique advantage of extended travel. This role not only offers competitive benefits but also empowers you to shape processes and make a real impact within a passionate team.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the travel industry or those who work at the company you're eyeing. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Show off your skills in action! If you get the chance, prepare a mini presentation or case study that highlights how you can streamline processes or manage complex schedules. This will demonstrate your proactive approach.
✨Tip Number 3
Be flexible and ready to adapt! Since this role involves international travel and dynamic environments, showcase your ability to handle last-minute changes with ease during interviews. Share examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Show Your Organisational Skills:As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage complex schedules and logistics. Use specific examples from your past experiences to demonstrate how you’ve kept things running smoothly.
Tailor Your Application:Don’t just send a generic CV and cover letter. We want to see how you fit into our unique culture and the role itself. Mention your love for travel and flexibility, as well as any relevant experience that aligns with our global operations.
Be Proactive in Your Approach:Show us that you’re a problem-solver! In your application, share instances where you’ve improved processes or streamlined systems. This will give us a glimpse of how you can contribute to our dynamic team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Molino Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with complex diary management, international travel coordination, and process improvement. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or streamlined processes in previous roles. Be ready to discuss specific situations where your organisational skills made a significant impact. This will highlight your ability to thrive in a fast-paced environment.
✨Emphasise Your Flexibility and Love for Travel
Since this role involves spending time in Palma and requires flexibility, be sure to express your enthusiasm for travel and adaptability. Share any relevant experiences that showcase your willingness to embrace new environments and challenges, as this will resonate well with the company's culture.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.
