At a Glance
- Tasks: Support senior executives and manage complex schedules while travelling internationally.
- Company: A dynamic boutique travel company with a global presence.
- Benefits: Flexible working, travel opportunities, and a chance to influence company operations.
- Other info: Work between London and Palma de Mallorca with a vibrant team.
- Why this job: Join a fast-paced environment and make a real impact on a growing team.
- Qualifications: 3-4 years of EA experience and strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
A high-end boutique travel company is searching for a bright, forward-thinking Executive Assistant who’s ready for their next long-term challenge. This is a truly global role, split between the London office and Palma de Mallorca, so flexibility and a love of travel are essential. You’ll be happy spending extended periods in Palma (up to a month at a time) and thriving in a fast-paced, international environment.
The Role
Supporting two Directors at the heart of the business, you’ll play a key role in shaping how the company operates as it continues to grow. This is more than diary management — you’ll be involved in building processes, streamlining systems, and keeping a 25+ person team aligned across offices in London, Miami, Palma and Dubai.
Key responsibilities include:
- Complex diary management and ever-changing schedules
- Coordinating international travel and events
- Implementing and improving office processes
- Acting as a central point of contact across global teams
The Culture
This is a dynamic, ambitious company that offers flexible working between home and office. Core hours are 9am–6pm, but you’ll need to be comfortable staying online for urgent matters when required.
About You
You’ll be:
- Highly organised, adaptable and unflappable
- A natural problem-solver who enjoys thinking outside the box
- Confident managing complex logistics and last-minute changes
- Comfortable supporting senior leadership in a fast-moving environment
Experience required:
- Minimum 3–4 years’ experience as an EA (or similar)
- Proven experience supporting senior executives and managing demanding diaries
If you’re looking for a long-term role with travel, responsibility and real influence, this is an outstanding opportunity.
Assistant / Executive Assistant to CEO in City of London employer: Molino Recruitment Ltd
Join a dynamic and ambitious high-end boutique travel company that values flexibility and a love for travel, offering you the unique opportunity to work between our London office and Palma de Mallorca. With a strong focus on employee growth, you'll play a pivotal role in shaping our operations while enjoying a supportive work culture that encourages innovation and collaboration. This is more than just a job; it's a chance to thrive in a fast-paced international environment where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant / Executive Assistant to CEO in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the travel industry or related fields. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, bring examples of how you've streamlined processes or managed complex schedules in the past. It’ll make you stand out!
✨Tip Number 3
Be flexible and ready to adapt! Since this role involves international travel and dynamic environments, highlight your ability to handle last-minute changes and keep things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are excited about joining our team. It shows initiative and enthusiasm for the role!
We think you need these skills to ace Assistant / Executive Assistant to CEO in City of London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you manage complex diaries and keep everything running smoothly, so share specific examples of how you've done this in the past.
Emphasise Your Flexibility:Since this role involves travel and adapting to changing schedules, let us know about your flexibility. Share experiences where you've thrived in dynamic environments or managed last-minute changes with ease.
Demonstrate Your Problem-Solving Abilities:We love a good problem-solver! In your written application, include instances where you've tackled challenges creatively. This will show us that you're not just reactive but proactive in finding solutions.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Molino Recruitment Ltd
✨Show Your Travel Enthusiasm
Since this role involves spending time in Palma and requires a love of travel, make sure to express your excitement about the opportunity to work internationally. Share any relevant travel experiences that highlight your adaptability and willingness to embrace new cultures.
✨Demonstrate Your Organisational Skills
Prepare examples that showcase your ability to manage complex diaries and logistics. Discuss specific tools or methods you use to stay organised, especially in fast-paced environments. This will help illustrate your capability to handle the demands of supporting senior executives.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving skills. Think of scenarios where you've had to think outside the box to resolve issues, particularly in high-pressure situations. This will show that you're not just reactive but proactive in finding solutions.
✨Understand the Company Culture
Research the company’s values and culture before the interview. Be prepared to discuss how your personal work style aligns with their dynamic and ambitious environment. Showing that you understand and fit into their culture can set you apart from other candidates.
