At a Glance
- Tasks: Support the planning and delivery of exciting B2B events and experiences.
- Company: Join MOI, a leading global B2B agency with a creative edge.
- Benefits: Flexible working, 23 days leave, wellness days, and professional training.
- Other info: Dynamic team culture that values diversity and inclusion.
- Why this job: Kickstart your career in event marketing with hands-on experience and growth opportunities.
- Qualifications: Ideal for students in Event Management, Business, or related fields.
The predicted salary is between 25000 - 32000 £ per year.
As an Event Assistant, you will provide administrative and operational support across the planning and delivery of B2B events and experiences. You will assist with event logistics, supplier coordination, attendee management, and project administration to help ensure events are delivered efficiently and to a high standard.
This is an entry-level opportunity for someone looking to develop a career within event marketing and gain hands-on experience across all stages of the event lifecycle.
Responsibilities- Administrative Support
- Provide day-to-day administrative support across event projects and team activity
- Assist with scheduling, meeting coordination, note taking, and document management
- Maintain project trackers, timelines, and event documentation
- Event Planning & Coordination
- Support event logistics, operational requirements, and project coordination
- Assist with venue research, attendee registration, travel, accommodation, and supplier communications
- Help prepare event schedules, materials, and operational documents
- Vendor & Supplier Support
- Liaise with vendors and suppliers to confirm schedules and delivery requirements
- Assist with collecting supplier quotes and maintaining vendor records
- Ensure contracts, invoices, and supplier documentation are organised and up to date
- Onsite Event Support
- Assist with event setup, registration desks, signage, and attendee guidance
- Support onsite logistics and operational delivery during live events
- Assist the wider team with troubleshooting and coordination onsite
- Budget & Team Support
- Support expense tracking, invoice processing, and financial administration
- Assist with maintaining project and budget records
- Support internal team initiatives, research, and event marketing activity where required
- Preferable qualification or studies within Event Management, Business, Marketing, Hospitality, or related field
- Strong organisational and time management skills
- Excellent communication and interpersonal abilities
- Positive, proactive, and collaborative approach
- Strong attention to detail and willingness to learn
- Ability to manage multiple priorities within a fast-paced environment
- Proficiency in Microsoft Office and collaboration tools
- Flexibility to support onsite event activity, including occasional evenings and weekends
This job description provides a general overview and may be subject to modifications or additions based on the specific requirements and needs.
What we offer- Company pension
- Flexible blended working policy with 2 days per week in our London office – work the way that best suits you
- 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
- Cycle to work scheme
- Refer a friend scheme
- Access to MOI’s M | University training platform to help you grow
- Employee rewards and recognition programme
- Wellness days throughout the year
MOI is the world’s leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney. As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we’re committed to redefining the business of creativity as the catalyst for B2B growth.
We embrace different and deliver on our vision through our proprietary approach to strategy-informed creative thinking. Our Turning Heads™ methodology combines the best of strategic consulting, creative thinking, media, technology, and sales expertise. This enables us to develop intelligent, head-turning solutions which creates change and empowers our clients to differentiate, transform, and grow.
Some of the world's largest tech organisations trust us to turn the heads that count, including Adobe, Ciena, Dropbox, Facebook, AWS, Google Cloud, Oracle, ServiceNow and Proofpoint.
Equal OpportunitiesWe are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives.
At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. We strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.
Event Assistant in London employer: MOI Global
At MOI, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration. With flexible working arrangements, generous leave policies, and a commitment to employee growth through our training platform, we empower our team members to thrive in their careers while enjoying a healthy work-life balance. Join us in our London office and be part of a diverse and inclusive environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Event Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the event industry, attend networking events, and connect with potential employers on LinkedIn. The more connections we make, the better our chances of landing that Event Assistant role.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with recruiters or during interviews, share examples of how you've managed multiple tasks or projects. We want to demonstrate that we can handle the fast-paced environment of event planning.
✨Tip Number 3
Be proactive! If you see an event company you're interested in, don’t wait for them to post a job. Reach out directly, express your interest, and ask about opportunities. We love taking the initiative!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive roles listed there that you won’t find anywhere else. Let’s get that Event Assistant position together!
We think you need these skills to ace Event Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Assistant role. Highlight any relevant experience or skills that match the job description, like your organisational skills or any event planning you've done.
Show Your Passion:Let us know why you're excited about this role! Share your enthusiasm for event marketing and how you see yourself growing in this field. A genuine interest can really make your application stand out.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your personality shine through, so don’t be afraid to be yourself!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at MOI Global
✨Know Your Events
Before the interview, research the types of B2B events the company has organised. Familiarise yourself with their past events and think about how you can contribute to future ones. This shows your genuine interest in the role and helps you stand out.
✨Showcase Your Organisational Skills
As an Event Assistant, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and keep track of details, as this will resonate well with the interviewers.
✨Communicate Clearly
Excellent communication is crucial in this role. Practice articulating your thoughts clearly and concisely. During the interview, listen actively and respond thoughtfully to questions. This will demonstrate your interpersonal abilities and show that you can effectively liaise with vendors and attendees.
✨Be Proactive and Positive
Exude a positive attitude and a willingness to learn. Share instances where you took initiative in previous roles or projects. Employers love candidates who are proactive and can adapt to fast-paced environments, so let your enthusiasm shine through!
