At a Glance
- Tasks: Support the planning and delivery of exciting B2B events and experiences.
- Company: Join a dynamic team at a leading event marketing company.
- Benefits: Flexible working, 23 days leave, wellness days, and professional training.
- Other info: Embrace a diverse workplace that values your unique perspective.
- Why this job: Gain hands-on experience in event management and make your mark in the industry.
- Qualifications: Ideal for students in Event Management, Business, or related fields.
The predicted salary is between 25000 - 32000 £ per year.
As an Event Assistant, you will provide administrative and operational support across the planning and delivery of B2B events and experiences. You will assist with event logistics, supplier coordination, attendee management, and project administration to help ensure events are delivered efficiently and to a high standard. This is an entry-level opportunity for someone looking to develop a career within event marketing and gain hands-on experience across all stages of the event lifecycle.
Responsibilities
- Administrative Support
- Provide day-to-day administrative support across event projects and team activity
- Assist with scheduling, meeting coordination, note taking, and document management
- Maintain project trackers, timelines, and event documentation
- Event Planning & Coordination
- Support event logistics, operational requirements, and project coordination
- Assist with venue research, attendee registration, travel, accommodation, and supplier communications
- Help prepare event schedules, materials, and operational documents
- Vendor & Supplier Support
- Liaise with vendors and suppliers to confirm schedules and delivery requirements
- Assist with collecting supplier quotes and maintaining vendor records
- Ensure contracts, invoices, and supplier documentation are organised and up to date
- Onsite Event Support
- Assist with event setup, registration desks, signage, and attendee guidance
- Support onsite logistics and operational delivery during live events
- Assist the wider team with troubleshooting and coordination onsite
- Budget & Team Support
- Support expense tracking, invoice processing, and financial administration
- Assist with maintaining project and budget records
- Support internal team initiatives, research, and event marketing activity where required
Requirements
- Preferable qualification or studies within Event Management, Business, Marketing, Hospitality, or related field
- Strong organisational and time management skills
- Excellent communication and interpersonal abilities
- Positive, proactive, and collaborative approach
- Strong attention to detail and willingness to learn
- Ability to manage multiple priorities within a fast-paced environment
- Proficiency in Microsoft Office and collaboration tools
- Flexibility to support onsite event activity, including occasional evenings and weekends
What we offer
- Company pension
- Flexible blended working policy with 2 days per week in our London office – work the way that best suits you
- 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
- Cycle to work scheme
- Refer a friend scheme
- Access to MOI’s M | University training platform to help you grow
- Employee rewards and recognition programme
- Wellness days throughout the year
Equal Opportunities
We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives. At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. We strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.
Event Assistant employer: MOI Global
At MOI, we pride ourselves on being an excellent employer, offering a vibrant work culture that fosters collaboration and creativity. As an Event Assistant, you will benefit from a flexible blended working policy, comprehensive training opportunities through our M | University platform, and a commitment to employee wellness and recognition. With a focus on diversity and inclusion, we ensure that every team member feels valued and empowered to grow within their career in the dynamic field of event marketing.
StudySmarter Expert Advice🤫
We think this is how you could land Event Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the event industry, attend networking events, and connect with potential employers on LinkedIn. The more people you know, the better your chances of landing that Event Assistant role.
✨Tip Number 2
Get hands-on experience! Volunteer at local events or offer to help friends with their gatherings. This not only builds your CV but also gives you real-world skills that employers love to see.
✨Tip Number 3
Prepare for interviews by researching the company and its past events. Show us that you’re genuinely interested and ready to contribute to their success. Tailor your answers to highlight how your skills match the job description.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to apply directly. Don’t miss out on this opportunity!
We think you need these skills to ace Event Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Event Assistant role. Highlight any relevant experience or skills that match the job description, like organisational skills or event planning experience. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and share why you're a great fit for us. Don’t forget to mention any specific experiences that relate to event logistics or teamwork.
Show Off Your Skills:In your application, be sure to showcase your strong communication and time management skills. We love candidates who can juggle multiple tasks and still keep everything organised, so give us examples of how you've done this in the past!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at MOI Global
✨Know Your Events
Before the interview, research the company’s past events and their overall approach to event management. This will not only show your interest but also help you understand their style and expectations, allowing you to tailor your answers accordingly.
✨Showcase Your Organisational Skills
As an Event Assistant, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything on track.
✨Communicate Clearly
Excellent communication is crucial in this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your interpersonal abilities.
✨Be Proactive and Positive
Exude a positive attitude and a willingness to learn. Share instances where you took initiative in previous roles or projects. Employers love candidates who are proactive and can contribute positively to the team dynamic.
