We are passionate about our business and our culture, and are seeking individuals with that same drive.
Moelis & Company is a leading global independent investment bank that provides innovative strategic advice and solutions to a diverse client base, including corporations, governments and financial sponsors. The firm assists its clients in achieving their strategic goals by offering comprehensive integrated financial advisory services across all major industry sectors. Moelis & Company's experienced professionals advise clients on their most critical decisions, including mergers and acquisitions, recapitalizations and restructurings, capital markets transactions, and other corporate finance matters. The firm serves its clients from 23 geographic locations in North and South America, Europe, the Middle East, Asia and Australia.
Summary of Role
To support HR Operations and Data Analytics across the EMEA & Asia business for Moelis. This position plays a key role in supporting the wider HCM function through employee lifecycle management, HR systems administration, data governance, reporting, and HR analytics. The role is responsible for ensuring the delivery of accurate, efficient, and compliant HR operational processes and data while supporting continuous improvement initiatives across the region.
Responsibilities
HR Operations & Employee Lifecycle
- Manage end-to-end onboarding and offboarding processes across EMEA & Asia, ensuring a seamless employee experience and timely completion of all required documentation and approvals.
- Prepare new joiner documentation and coordinate onboarding activities with internal departments to ensure operational readiness.
- Manage the background screening process, including tracking, auditing final reports, following up on outstanding checks, and conducting weekly audits of checks in progress.
- Manage leaver documentation and processes, working closely with the business to ensure all employee and contractor exits are completed accurately and in a timely manner.
- Manage visa administration processes for new joiners and leavers.
- Manage maternity, paternity, and family leave processes.
- Manage probation review processes in conjunction with HRBPs and the business, ensuring line managers complete reviews within required timelines.
- Oversee the annual rolling rescreening process for certified individuals and employees in high‑risk roles.
- Accurately process employee changes, transfers, promotions, and benefits updates across all relevant systems, ensuring appropriate communication with Payroll and the wider HR team.
- Partner closely with Payroll to ensure employee lifecycle changes are processed accurately and within payroll deadlines.
HR Systems, Data Management & Reporting
- Act as the regional subject matter expert (SME) for the global HRIS system (Workday), managing employee data and troubleshooting system issues to ensure operational efficiency and data integrity.
- Maintain accurate employee records and documentation within Workday and related HR systems, ensuring files are updated regularly and remain audit‑ready.
- Ensure joiner, leaver, and employee movement trackers are maintained accurately and in a timely manner.
- Produce and maintain accurate HR metrics, dashboards, and workforce reporting, ensuring strong data governance, audit compliance, and consistency across systems.
- Support HR data analytics initiatives by analysing workforce trends, headcount movements, attrition, onboarding metrics, and other people data to support business decision‑making.
- Support the preparation of periodic headcount, attrition and organisational reporting for HR leadership and business stakeholders.
- Conduct regular HR data audits across Workday and related trackers to ensure compliance, accuracy, and process consistency.
- Manage the bi‑annual GDPR purge process within Workday, ensuring compliance with internal policies and data privacy requirements.
- Maintain high standards of confidentiality, data governance, and GDPR compliance across all employee records and reporting activities.
Process Improvement & Stakeholder Support
- Coordinate with HR teams globally to support business requirements and maintain standardised processes across locations.
- Represent the HR team by supporting projects, operational initiatives, and broader team priorities as required.
- Identify and implement process improvement and automation opportunities to enhance operational efficiency, reporting capabilities, and employee experience.
- Provide a high‑quality HR operations service to employees, managers, and stakeholders across the business.
- Encourage a culture of continuous improvement and operational excellence within HR Operations/Analytics.
Requirements
- A highly proactive and organised self‑starter with a positive attitude, strong work ethic, and the ability to manage high volumes of HR operational activity in a fast‑paced environment.
- Strong analytical capability with experience handling HR data, reporting, and workforce analytics.
- High level of attention to detail and accuracy when managing employee data and reporting.
- Comfortable working with HR metrics, spreadsheets, and reporting tools to produce meaningful insights and identify trends or discrepancies.
- Strong expertise in managing and utilising Workday or similar HRIS platforms.
- Ability to work both independently and collaboratively while managing competing priorities and tight deadlines.
- Strong stakeholder management skills with the ability to build effective working relationships across HR and the wider business.
- Demonstrated ability to perform under pressure without compromising quality or accuracy.
- Comfortable working in a dynamic, fast‑moving environment with the ability to adapt quickly to changing priorities.
- Strong sense of confidentiality, professionalism, and discretion.
Required Skills & Experience
- Minimum 3–5 years’ experience within HR data analytics, HR Operations, or HR Shared Services.
- Experience producing HR reports, analysing people data, and maintaining high levels of data accuracy and integrity.
- Excel skills preferred, including reporting, pivot tables, and data reconciliation. Experience using large data sets with accuracy is required.
- Experience using HRIS reporting functionality, ideally within Workday.
- Strong understanding of HR data governance, audit controls, and confidentiality requirements.
- Experience within financial services, ideally investment banking or a similarly fast‑paced environment.
- Excellent organisational and prioritisation skills.
- Proven ability to multitask while maintaining exceptional attention to detail.
- Clear and professional communication skills.
- Proactive, conscientious, and solutions‑oriented approach.
- Strong administrative and operational coordination skills.
- Strong enthusiasm for technology and process improvement, with the ability to leverage systems to streamline workflows and enhance efficiency.
We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
For further information, please visit: www.moelis.com.
