HCM Operations/Analyst

We are passionate about our business and our culture, and are seeking individuals with that same drive.

Responsibilities

• Act as the subject matter expert (SME) for the global HRIS system (Workday), managing employee data, and troubleshooting issues to ensure efficiency and accuracy.
• Oversee the management of employee documentation, ensuring all documentation is accurate and up-to-date on Workday.
• Keep accurate and current people records, ensuring employee folders are updated weekly.
• Ensure the accurate updating of the joiner and leaver spreadsheets.
• Prepare new joiner documentation and manage onboarding processes, coordinating with all departments to ensure readiness.
• Manage background check process including tracking, auditing of final reports and follow-ups, audit conducted on a weekly basis of checks in process.
• Manage leaver documentation working closely with the business to ensure all leaver processes and documentation are accurate.
• Manage the Visa administrative process for new joiners and leavers.
• Manage maternity and paternity processes.
• Manage probation reviews in conjunction with the HRBPs and business to ensure that the line managers follow through on this process.
• Coordinate with HR teams globally to support business needs and maintain standardized processes across locations.
• Oversee the rolling rescreening process for certified individuals and those in high-risk roles, conducted once a year.
• Accurately record changes, moves, and transfers in all relevant systems, ensuring proper filing and communication with the HR team and payroll.
• Accurately record changes for benefits for new joiners and leavers.
• Represent the HR team, supporting projects and workload as required.
• Encourage and implement continuous improvement measures.
• Update internal office Facebooks in a timely manner, both new joiners and leavers.
• Manage the bi-annual GDPR purge on Workday.
• Produce ad hoc reports for the HR team.

We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.

About Us: Moelis & Company is a leading global independent investment bank that provides innovative strategic advice and solutions to a diverse client base, including corporations, governments and financial sponsors. The Firm assists its clients in achieving their strategic goals by offering comprehensive integrated financial advisory services across all major industry sectors. Moelis & Company’s experienced professionals advise clients on their most critical decisions, including mergers and acquisitions, recapitalizations and restructurings, capital markets transactions, and other corporate finance matters. The Firm serves its clients from 21 geographic locations in North and South America, Europe, the Middle East, Asia and Australia.