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- Tasks: Manage HRIS systems, employee data, and onboarding processes while ensuring accuracy.
- Company: Join Moelis & Company, a top global investment bank known for innovative financial solutions.
- Benefits: Enjoy a diverse workplace, opportunities for growth, and a supportive culture.
- Why this job: Be part of a dynamic team that values passion, diversity, and continuous improvement.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: We promote inclusivity and are committed to fair recruitment practices.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the HCM Operations/Analyst role at Moelis & Company
Join to apply for the HCM Operations/Analyst role at Moelis & Company
Get AI-powered advice on this job and more exclusive features.
We are passionate about our business and our culture, and are seeking individuals with that same drive.
Responsibilities
- Act as the subject matter expert (SME) for the global HRIS system (Workday), managing employee data, and troubleshooting issues to ensure efficiency and accuracy.
- Oversee the management of employee documentation, ensuring all documentation is accurate and up-to-date on Workday
- Keep accurate and current people records, ensuring employee folders are updated weekly.
- Ensure the accurate updating of the joiner and leaver spreadsheets
- Prepare new joiner documentation and manage onboarding processes, coordinating with all departments to ensure readiness. Background check process including tracking, auditing of final reports and follow ups, audit conducted on a weekly basis of checks in process.
- Manage leaver documentation working closely with business to ensure all leaver process and documentations in accurate. This includes the leaver processes for the Firms’ contractors.
- Manage the Visa administrative process for new joiners and leavers.
- Manage maternity and paternity process.
- Manage probation reviews in conjunction with the HRBPs and business to ensuring that the line managers follow through on this process.
- Coordinate with HR teams globally to support business needs and maintain standardized processes across locations.
- Oversee the rolling rescreening process for certified individuals and those in high-risk roles. Rescreening is conducted once a year.
- Accurately record changes, moves, and transfers in all relevant systems, ensuring proper filing and communication with the HR team and payroll.
- Accurately record changes for benefits for new joiners and leavers.
- Represent the HR team, supporting projects and workload as required. Encourage and implement continuous improvement measures.
- Update internal office Facebooks in a timely manner, both new joiners and leavers.
- Manage the bi annual GDPR purge on Workday
- Produce ad hoc reports for the HR team
We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
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Job function
Management and Manufacturing
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Industries
Investment Banking
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HCM Operations/Analyst employer: Moelis & Company
Contact Detail:
Moelis & Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HCM Operations/Analyst
✨Tip Number 1
Familiarise yourself with Workday, as it's the global HRIS system you'll be working with. Consider taking online courses or tutorials to enhance your understanding of its functionalities and features.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and specific expectations for the HCM Operations/Analyst position, which can help you tailor your approach.
✨Tip Number 3
Stay updated on HR trends and best practices, especially regarding employee documentation and onboarding processes. This knowledge will demonstrate your commitment to continuous improvement during interviews.
✨Tip Number 4
Prepare to discuss your experience with managing sensitive information and compliance, particularly around GDPR and background checks. Highlighting your attention to detail in these areas will set you apart from other candidates.
We think you need these skills to ace HCM Operations/Analyst
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the responsibilities and requirements. Highlight key skills such as HRIS management, employee documentation oversight, and onboarding processes that you possess.
Tailor Your CV: Customise your CV to reflect your experience relevant to the HCM Operations/Analyst role. Emphasise your expertise with HRIS systems like Workday, and any experience in managing employee data and documentation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR operations and your understanding of the company's culture. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Moelis & Company
✨Know Your HRIS Systems
Familiarise yourself with Workday and its functionalities. Be prepared to discuss your experience with HRIS systems, particularly how you've managed employee data and resolved issues in the past.
✨Demonstrate Attention to Detail
Since the role involves managing sensitive employee documentation, showcase your ability to maintain accuracy. Bring examples of how you've ensured data integrity in previous roles.
✨Highlight Your Coordination Skills
This position requires collaboration across departments. Prepare to share instances where you've successfully coordinated onboarding processes or worked with HR teams globally to achieve common goals.
✨Showcase Continuous Improvement Mindset
The company values innovation and efficiency. Be ready to discuss any initiatives you've led or participated in that improved HR processes or enhanced employee experiences.
