Project Manager in Cardiff

We’re looking for a highly organised and proactive Project Manager to join Modus Furniture, overseeing the end-to-end delivery of furniture projects across mainland Europe, from concept to installation. You’ll be the key link between clients and internal teams, ensuring projects are delivered on time, within budget, and to exceptional standards. This is a fast-paced role ideal for someone who thrives on managing multiple projects, building strong relationships, and driving seamless execution across design, production, and installation. Regular coordination with stakeholders and occasional travel to project sites across Europe will form an important part of the role.

Role Summary—The Project Manager will be responsible for overseeing smooth execution of projects, from initial planning through to completion. Ensuring timely delivery and quality (product and service) while coordinating all aspects of the installation process. The Project Manager will work closely with operations, logistics, design, and installation teams to deliver custom furniture solutions that meet the clients’ specifications and standards whilst creating/developing systems and procedures to facilitate departmental efficiency, accuracy & growth.

Main Duties and Responsibilities—Manage and report on actual project spend vs. budget for each project that is running to calculate current GPM vs. projected GPM. Track project budgets and manage expenses, ensuring all project costs align with financial projections. Identify and resolve potential budget overruns, working closely with procurement and finance teams. Prepare and deliver financial reports and project performance analyses. Ensure all Variation Orders for additional works are created and shared with the client, negotiating where necessary. Manage and communicate to all relevant parties critical milestone dates through robust control of project Gantt and critical route. Set and manage clients’ expectations and relationship. Manage install team (external) and site supervisor (internal) through regular communication of issues and feedback to Head of Operations of possible improvement. Ensure project setup & kick-off is clear, clean and communicated effectively to relevant parties. Review and ensure accuracy of system generated outputs (Floorplans, BOQs, BOMs etc.). Ensure all shipments are carried out in line with project Gantt and to the required standard whilst tracking status of all shipments and/or to-follow product. Manage relationship with key suppliers of the project(s) ensuring quality, cost and delivery are of the required standard. Identify, evaluate, and prevent or mitigate risks to a project that have the potential to impact the desired outcomes and, when necessary, escalate any issues with Head of Operations and/or Operations Director to guarantee project is delivered as planned and within budget. Review accuracy of sales orders and purchase orders related to each project. Lead reviews and audits of the management of projects to ensure compliance with company standards. Organising improvement activities and or training as appropriate. Ensure regular maintenance of project documents, including project health & safety documentation, contracts, insurances, close out documents; escalating issues where appropriate. Assist with managing Tender Process and Quotations. Support of Sales Support team in admin tasks when necessary.

You need—Leading cross-functional project teams, including internal staff and external contractors, fostering a collaborative and productive work environment. Providing direction, mentorship, and support to team members, ensuring clear communication and alignment with project goals. Monitoring and evaluate team performance, making adjustments as needed to optimise project outcomes. Bachelor’s degree in Project Management, Business Administration, Engineering, or a related field (desirable). 5+ years of project management experience, preferably in furniture manufacturing, interior design, or construction. Strong knowledge of furniture production processes and installation practices, particularly in hospitality environments. Proven experience managing budgets, schedules, and client relationships. Exceptional organizational, problem-solving, and leadership skills. Familiarity with project management software (e.g. MS Project, Asana, or similar). Willingness to travel for site visits as required. PMP or other project management certification (desirable). Experience in the hospitality industry or large-scale installation projects (desirable). Knowledge of interior design principles or previous experience working with design teams (desirable). Availability to travel to mainland Europe for up to 90 days in a 180-day period.

You need to be—Decisive, able to meet deadlines, highly organised, an analytical problem-solver, an excellent communicator with strong interpersonal skills, accurate with exceptional attention to detail, able to multi-task and work under pressure in an often-fluid environment.

Why Modus?—At Modus we offer more than just a job - we provide a vibrant work environment nestled in a beautiful rural location with a custom-built workspace designed to inspire creativity and collaboration. Powered by 100% renewable electricity, our state-of-the-art factory houses both our upholstery and joinery facilities where our teams employ a combination of digital technology and age-old hand finishing techniques to create furniture of the highest level of craft and quality. Enjoy the fresh air and scenic surroundings as you work alongside a passionate and supportive team. We believe in creating a balanced and engaging workplace, with regular social events and activities that foster a strong sense of community. If you value a great work environment and are eager to contribute to a company that prioritises both professional growth and employee well-being, we’d love to have you on board. We welcome applications from everyone, especially individuals who are underrepresented in our industry. We understand and value the strength that diversity brings to our business, and we believe in creating an inclusive environment where everyone can be heard and valued. We are proud to be a B Corp certified company & Living Wage accredited.