Purchase Ledger Assistant (6 Month FTC)

This is a Temporary, Full Time vacancy that will close in 21 days at 23:59 BST.

The Purchase-to-pay (P2P) team are a core part of the Cox Group Finance function and serve most of the Group. The team have a world class payment record of 99.7% of all payments being made to terms on time and in full, key to our reputation, supplier relationships and procurement strategy. The team carries a wealth of experience and historically is very stable.

Core purchase ledger activities are to receive invoices on time, process onto our ERP within 24 hours, ensure all invoices are inspected for discrepancies and when matched correctly goods receipt noted from our UK locations under the delegated authority matrix. The team aims to ensure all statements are accrued in a timely fashion.

The P2P team reports into the Group FC and are part of central finance and controlling and have key responsibility for ensuring balance sheet accuracy and completeness across the Group.

Scope of Role: Supporting an effective P2P process within our supply chain, ensuring timely settlement of our purchases, through excellent communication with suppliers, including completion of supplier statement reconciliations, managing payment queries, teamwork, organisation, and an attention to detail.

Objectives for Role:

• Timely and accurate processing of supplier invoices, credit notes, and other authorised transactions into the accounts payable ledger.
• Matching invoices to purchase orders and managing the receipt process.
• Register invoices and issues for authorisation via our invoice workflow.
• Reconciliation and management of supplier statements for key accounts.
• Resolution of supplier queries in a professional and timely manner.
• Communication with suppliers in respect of payments queries.
• Liaise with the business to ensure invoice queries are appropriately concluded.
• Support process improvement, identifying inefficiencies.
• Support P2P in ad-hoc administrative tasks that may occur.

Skills, Knowledge and Experience:

• Excellent and clear communicator, good listener with patience to understand issues potentially with initially limited information.
• Experience of customer service and interacting with external parties would be advantageous.
• Excellent attention to detail, and accurate data reading, entry and manipulation skills.
• Strong IT skills, in particular Microsoft applications such as Excel.
• Experience of using ERP or accounts software would be advantageous but it is not essential as training can be provided.
• Excellent organisational skills are essential, with ability to work under pressure to strict and tight deadlines, prioritising workload and managing own time.
• Team player, that is willing to shout-up if something looks incorrect, or if requiring support with a problem.