At a Glance
- Tasks: Manage raw materials and inventory for a luxury jewellery brand, ensuring smooth production flow.
- Company: Join a prestigious fine jewellery brand known for quality and excellence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Fast-paced role with opportunities to improve processes and support exciting projects.
- Why this job: Be part of a creative team that values precision and quality in luxury goods.
- Qualifications: 5+ years in procurement or inventory management, preferably in luxury sectors.
The predicted salary is between 40000 - 50000 € per year.
Mode Search is supporting a luxury goods client in the search for a Procurement Administrator to join their production and operations function. This opportunity will play an important role in supporting the management of raw materials and specialist inventory, ensuring smooth product flow across the production lifecycle while maintaining stock accuracy, quality standards, supplier relationships, and operational efficiency. This is a full-time position based in London five days per week.
The role sits within the production team and reports directly to the Head of Production, working closely with internal stakeholders across production, procurement, stock control, finance, and external supplier networks.
The Role- Manage the intake, booking and recording of incoming raw materials and specialist inventory, ensuring accurate stock updates within agreed timeframes.
- Maintain inventory accuracy and oversee stock movements to ensure full traceability and compliance across internal systems.
- Partner with production and stock teams to investigate discrepancies, reconcile stock levels and monitor material pricing.
- Coordinate the movement of materials requiring external processing, certification, quality assessment or specialist services.
- Liaise with logistics providers and external partners to ensure efficient handling, timely delivery and minimal disruption to production schedules.
- Monitor shipments and provide regular status updates to internal stakeholders.
- Support supplier management activities including material availability, lead times, pricing discussions and delivery schedules.
- Raise purchase orders and process supplier documentation in line with procurement requirements.
- Maintain detailed records relating to stock movements, processing activities, certifications and returns.
- Produce reports covering inventory levels, shortages, operational updates and pricing variances.
- Support the management and organisation of technical and certification documentation.
- Carry out quality checks on incoming materials to ensure specifications and standards are met.
- Identify discrepancies and work with suppliers and internal teams to resolve issues.
- Organise and categorise inventory according to value, specification and production requirements.
- Process invoices relating to suppliers, external service providers and inventory activity.
- Work closely with finance teams to support payment processes, reconciliations and budget alignment.
- Assist sourcing activity and support purchasing decisions in line with production demands and strategic objectives.
- Provide wider administrative and operational support across production and procurement teams as required.
- Support ad hoc projects and process improvement initiatives.
- Minimum of 5 years’ experience within procurement administration, stock control, supply chain or inventory management environments.
- Previous experience working within luxury, high-value product, manufacturing, jewellery or premium goods sectors would be advantageous.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills with experience liaising across suppliers and internal teams.
- High attention to detail with strong accuracy in record keeping and data management.
- Confident using procurement systems, ERP platforms, Excel and reporting tools.
- Degree qualification in Business, Supply Chain Management or a related field is beneficial.
- Additional language skills would be advantageous.
- Knowledge of quality assurance processes, inventory control and pricing principles is desirable.
- Strong analytical and problem-solving skills with the ability to manage supplier and stock-related challenges.
- Commercial awareness with experience supporting sourcing activity and procurement decisions.
Procurement Administrator – Fine Jewellery Brand employer: MODE SEARCH Ltd.
At Mode Search, we pride ourselves on being an exceptional employer within the luxury goods sector, offering a dynamic work environment in the heart of London. Our culture fosters collaboration and innovation, providing employees with ample opportunities for professional growth and development while working alongside passionate individuals dedicated to excellence in fine jewellery. With a focus on quality and operational efficiency, we ensure that our team members are supported in their roles, making a meaningful impact on the production lifecycle and supplier relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator – Fine Jewellery Brand
✨Tip Number 1
Network like a pro! Reach out to people in the luxury goods sector, especially those in procurement or supply chain roles. Attend industry events or join relevant online groups to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their procurement processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but someone who truly gets their brand.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a thank-you email expressing your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and genuinely interested in joining the team.
We think you need these skills to ace Procurement Administrator – Fine Jewellery Brand
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement Administrator role. Highlight your experience in procurement, stock control, and any relevant luxury goods background. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experiences make you the perfect fit. We love seeing enthusiasm and a personal touch!
Showcase Your Skills:Don’t forget to highlight your organisational skills and attention to detail. Mention specific tools or systems you've used in the past, especially if they relate to procurement or inventory management. We appreciate candidates who can demonstrate their expertise!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at MODE SEARCH Ltd.
✨Know Your Stuff
Make sure you brush up on your knowledge of procurement processes, especially in the luxury goods sector. Familiarise yourself with inventory management systems and be ready to discuss how you've handled stock discrepancies or supplier issues in the past.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities, so come prepared with examples of how you've managed multiple priorities in a fast-paced environment. Think about specific situations where your attention to detail made a difference in your previous roles.
✨Communicate Clearly
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and concisely. Prepare to discuss how you've effectively communicated with suppliers and internal teams to resolve issues or improve processes.
✨Be Ready for Problem-Solving
Expect questions that assess your analytical and problem-solving skills. Think of scenarios where you've had to tackle challenges related to stock control or supplier management, and be ready to explain your thought process and the outcomes.
