At a Glance
- Tasks: Provide high-level support to the Retail Director and coordinate with key stakeholders.
- Company: Join a globally renowned luxury fashion house with a vibrant culture.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Perfect for those who thrive in high-expectation settings and love fashion.
- Why this job: Be at the heart of a luxury brand and make a real impact.
- Qualifications: Experience as an Executive Assistant in a fast-paced environment is essential.
The predicted salary is between 40000 - 50000 € per year.
Mode Search is supporting a globally renowned luxury house in the search for an Executive Assistant. The Executive Assistant will report directly to the Retail Director and work closely with the wider leadership team, including Directors and Store Managers, as well as key head office contacts. The role is instrumental in ensuring the smooth, efficient and professional running of the Maison, acting as a central coordination point for internal and external stakeholders.
The Role
- Provide high-level administrative and organisational support
- Manage complex and ever-changing diaries, demonstrating strong forward planning and prioritisation
- Coordinate and reschedule appointments across multiple stakeholders and time zones
- Prepare meetings including briefing documents, presentations, room bookings, hospitality and materials
- Organise domestic and international travel, detailed itineraries and expense processing
- Enter expense commitment requests, check and pre-validate invoices where required
- Draft correspondence and manage sensitive information with absolute discretion
- Support the preparation of presentations and key business documentation
- Occasionally attend meetings to capture actions and ensure clear communication follow-up
- Provide ad hoc administrative support to other Directors within the Maison
- Coordinate leadership visits, seminars, celebrations and internal events
- Support the organisation of buying trips and cross-functional travel coordination
- Contribute to internal communications and initiatives that foster team engagement and togetherness
- Act as a liaison between the Maison, head office and external partners to ensure seamless information flow
- Uphold the highest standards of professionalism in all interactions
Requirements
- Proven experience as an Executive Assistant or Personal Assistant within a fast-paced, high-demand environment
- Demonstrated experience supporting senior leadership
- Exceptional organisational skills with strong attention to detail
- Ability to anticipate needs, manage competing priorities and remain proactive
- High level of discretion, confidentiality and integrity
- Strong interpersonal and communication skills with the ability to adapt to different stakeholders
- Calm and agile approach when managing unforeseen changes or challenges
- Autonomous and solutions-oriented mindset
- Strong customer-service orientation and collaborative approach
- Advanced proficiency in Microsoft Office (Excel, PowerPoint and Word)
- Structured, positive and team-focused attitude
- Commercial awareness and a growth mindset
- Ability to thrive in an operationally complex, high-expectation environment
Please note that due to the high volume of applications we are currently receiving, we are unfortunately unable to provide individual feedback to every candidate at this stage of the process. If your application is successful, you will be contacted by us in due course. You may also submit your CV directly to info@modesearch.co.uk should you wish to apply.
Executive Assistant - Luxury Fashion Brand employer: MODE SEARCH Ltd.
Mode Search offers a dynamic and supportive work environment for those seeking to thrive in the luxury fashion sector. As an Executive Assistant, you will be part of a prestigious brand that values professionalism and collaboration, providing ample opportunities for personal and professional growth. With a focus on team engagement and a culture that celebrates excellence, this role is perfect for individuals looking to make a meaningful impact within a globally renowned Maison.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Luxury Fashion Brand
✨Tip Number 1
Network like a pro! Reach out to people in the luxury fashion industry, especially those who work at the brand you're eyeing. A friendly chat can open doors and give you insider info that could set you apart.
✨Tip Number 2
Nail your interview prep! Research the company’s values and recent news. Be ready to discuss how your skills align with their needs, especially around organisation and communication – they’ll want to see you can keep things running smoothly.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant - Luxury Fashion Brand
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any experience in high-demand environments. We want to see how you can bring value to our luxury fashion brand!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior leadership and managed complex schedules. Let us know what makes you excited about working with us!
Showcase Your Communication Skills:As an Executive Assistant, communication is key. In your application, demonstrate your ability to adapt your communication style to different stakeholders. Whether it's drafting correspondence or preparing presentations, we want to see your flair for clear and professional communication.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. This way, your application will be in the right hands, and we can get back to you as soon as possible if you're a good fit. Don't miss out on this opportunity!
How to prepare for a job interview at MODE SEARCH Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a luxury fashion brand. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex diaries and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed competing priorities in the past. Use specific scenarios where your organisational skills made a difference, especially in high-pressure environments. This will highlight your ability to thrive in a fast-paced setting, which is crucial for this position.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll handle sensitive information. Be prepared to discuss how you've maintained confidentiality in previous roles. Share anecdotes that illustrate your integrity and professionalism, as these qualities are essential when liaising with senior leadership and external partners.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of situations where you've had to manage unforeseen changes or challenges. Practising your responses to these types of questions will help you convey your calm and agile approach, which is vital for this role.
