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- Tasks: Manage office operations and provide executive support in a luxury lifestyle brand.
- Company: Join a globally renowned luxury lifestyle brand in Central London.
- Benefits: Competitive salary, bonus, private healthcare, and generous benefits.
- Why this job: Be at the heart of a pioneering luxury business and make an impact.
- Qualifications: Experience in office management or executive assistance, ideally in luxury.
- Other info: Dynamic role with opportunities for growth in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Mode Search is partnering with a globally renowned luxury lifestyle brand in search of a highly organised, proactive, and experienced Office Manager / Personal Assistant to support their UK Managing Director. This is an exciting opportunity to work at the heart of a pioneering luxury business, known for its eclectic, enchanting, and joyful collections.
Based at their Central London head office close to Soho, this is a full-time, office-based role where you will oversee the smooth running of all office operations while providing executive-level support to the MD. This is a hands-on, dynamic role that combines organisational excellence, operational management, and personal assistance in a fast-paced, luxury environment.
The Role:
- Serve as first point of contact at reception of the building for visitors, managing calls, emails, and appointments.
- Oversee and maintain all aspects of the office, including facilities, equipment, communal areas, and supplies.
- Plan, organise, and coordinate meetings, boardroom setups, and internal events.
- Organise travel, hotel, and restaurant bookings for the senior team and MD.
- Manage office budgets, identify cost-saving opportunities, and ensure expenses remain within limits.
- Support onboarding of new staff and maintain high standards of workplace health and safety.
- Act as the key contact for contractors, IT providers, and security, ensuring smooth operations.
- Support the MD with diary management, personal requests, and ad hoc administrative tasks.
- Coordinate CSR projects, office events, and staff gifting programs.
Requirements:
- Proven experience in office management or executive assistance, ideally in a luxury or high-profile environment.
- Strong organisational, time-management, and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
- Ability to work independently, anticipate needs, and remain flexible in a fast-paced environment.
The role offers a competitive salary, bonus and generous benefits including private healthcare.
This is a fantastic opportunity for a highly motivated professional to join a global luxury brand at a pivotal time. If you thrive in a high-pressure, dynamic environment and have a passion for operational excellence, we want to hear from you.
Please note that due to a high number of applications we are currently receiving we are unfortunately not able to provide individual feedback to every candidate at this stage of the process. If your application is successful, you will be contacted by us in due course. You can also email your resume directly to us on info@modesearch.co.uk if you would like to apply
Office Manager / Personal Assistant - Luxury Lifestyle Brand employer: MODE SEARCH Ltd.
Contact Detail:
MODE SEARCH Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / Personal Assistant - Luxury Lifestyle Brand
✨Tip Number 1
Network like a pro! Reach out to people in the luxury lifestyle sector, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your personality! When you get that interview, let your passion for the luxury brand shine through. Share stories that highlight your organisational skills and how you thrive in fast-paced environments.
✨Tip Number 3
Be proactive! If you see an opportunity to improve office operations or enhance team dynamics, don’t hesitate to bring it up during interviews. This shows you're already thinking like an Office Manager.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the team at this luxury lifestyle brand.
We think you need these skills to ace Office Manager / Personal Assistant - Luxury Lifestyle Brand
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you've managed multiple tasks and kept everything running smoothly in previous roles. Use specific examples that showcase your ability to juggle responsibilities like a pro!
Tailor Your Application: Don’t just send a generic CV and cover letter! We’re looking for candidates who understand the luxury lifestyle brand vibe. Make sure to tailor your application to reflect your passion for this sector and how your experience aligns with our needs.
Be Proactive in Your Approach: We love a proactive attitude! In your written application, mention instances where you took the initiative to solve problems or improve processes. This shows us that you’re not just waiting for tasks but are ready to take charge and make things happen.
Keep It Professional Yet Personal: While we appreciate a friendly tone, remember that this is a luxury brand. Strike a balance in your writing style—be personable but maintain professionalism. Show us your personality while keeping it polished and suitable for a high-profile environment.
How to prepare for a job interview at MODE SEARCH Ltd.
✨Know the Brand Inside Out
Before your interview, dive deep into the luxury lifestyle brand's history, values, and collections. Understanding their ethos will not only impress the interviewers but also help you align your answers with their vision.
✨Showcase Your Organisational Skills
Prepare specific examples of how you've successfully managed office operations or supported executives in the past. Highlight your ability to multitask and stay organised, especially in high-pressure situations, as this role demands it.
✨Master the Art of Communication
Since this role involves being the first point of contact, practice clear and confident communication. Be ready to discuss how you've handled difficult conversations or managed stakeholder expectations in previous roles.
✨Demonstrate Flexibility and Proactivity
Think of instances where you've anticipated needs or adapted to changing circumstances. This role requires a proactive mindset, so be prepared to share how you can contribute to a dynamic and fast-paced environment.