Medical Secretary - Windmill Surgery Nottingham

Modality Partnership Nottingham Division has a full-time vacancy for a Medical Secretary, part time would be considered, 30 hours per week. The postholder will be a high performing Medical Secretary who will work to ensure referrals are sent out in a timely manner working at The Windmill Practice, providing a referral service for GPs who need to refer patients on to secondary care.

We are seeking dedicated postholders to join our team and who can display our CARE values: Commitment, Accountability, Respect and Excellence. This job is suitable for individuals who are career driven and have a passion for working in an agile manner, delivering work that has time limited deadlines and who are committed to make real changes to the health care services provided within Primary Care to improve patient care.

As an employee with us you can benefit from:

• Enrolment to the NHS pension scheme
• Employee discounts and benefits scheme
• Employee assistance programme (EAP)
• Education and career pathways
• Enhanced Family friendly policies
• Flexible working
• Wellbeing support and initiative

Main duties of the job:

The role is an all-rounded, hands-on referral administration role; the postholder will need to confidently evidence and utilise key skills such as effective communication, time management, diary management, and the ability to prioritise referrals and their different urgencies across the Division and the wider organisation. The postholder will work in collaboration with local divisions (including Divisional Boards) and the National Modality Business Support Team to deliver innovative ways of working to meet the strategic aims of the organisation.

The role is not a regular 9am-5pm job and is not a pure typing secretarial role; the job requires innovation, flexibility, and commitment and the postholder will be required to work resourcefully as part of the team to ensure tasks are completed.

About us:

We are one of the largest GP super-partnerships in the UK, serving over 450,000 patients and with a workforce of 1500+. We are unique, we are always looking at ways to improve our delivery of services through the implementation of new and innovative solutions that we can scale across the organisation. Your job is to work directly with key team members to help us to harmonise ways of working and improve working practices to improve patient and staff satisfaction. This is a role that will equip you with a portfolio of administration skills to make sustainable changes within Primary Care.

All employees are welcomed to enrol in our employee benefits scheme and NHS pension scheme. We are committed to developing our people through education and career pathways and who align to our organisational values of CARE. Modality Partnership is an Equal Opportunities Employer and is committed to ensuring equal employment opportunities for all our potential applicants in line with the Equality Act, 2010.

Job responsibilities:

Please refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role. You will love this job if you have a passion for thinking outside the box, are organised, are driven to find and implement solutions to improve the day to day working environment. You will learn more because you will improve the way we work from the ground up whilst working closely with leadership teams to influence service improvement.

If you feel this is the ideal career advancing opportunity for you and you want to rise to the challenge of this opportunity, we welcome an application for you to join our growing team of like-minded people.

Modality Partnership reserves the right to close this vacancy at any time during the advertising period.

Pre-employment:

As part of recruitment to the Modality Partnership, we will be checking the vaccination status of all new starters so that we can manage individual and environmental risks. We will offer support to those who may be undecided about vaccinations. Some vaccinations for certain roles are mandatory, and you will be asked to provide evidence of this where there is a mandatory requirement.

Right to work checks:

All applicants invited for interview will need to prove their right to work in the UK at the interview stage. We are not able to offer sponsorship for this role.

References:

References must be secured prior to beginning employment, one must be your current or most recent employer.

Employment history:

You must notify us of any employment gaps of 6 weeks or more.

Person Specification:

Knowledge:

• GP Practice protocols and procedures
• NHS systems
• MS Word / Outlook
• Excel and other related software packages
• Medical terminology
• Referral Pathways

Skills:

• Accurate typing
• Excellent grammatical skills
• Team player with ability to self-guide and motivate to complete detailed pieces of work accurately
• Word Processing
• Diary management

Personal Qualities:

• Professional approach to work
• Excellent telephone manner

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.