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- Tasks: Keep our office running smoothly and support the team with various administrative tasks.
- Company: Join Moda, a forward-thinking company focused on exceptional living experiences.
- Benefits: Enjoy 25 days annual leave, wellness support, and discounts on global brands.
- Why this job: Be a key player in creating a welcoming and efficient workplace environment.
- Qualifications: Strong organisation skills and previous office administration experience required.
- Other info: Great opportunity for career growth and regular team socials.
The predicted salary is between 14000 - 19600 £ per year.
Location: Office based, Central House, Harrogate
Department: Group
Reports to: Guy Hurwood
Travel: Minimal
Working pattern: 20 hours per week (4hrs per day)
Role Type: 12-month Fixed Term Contract
Salary: £14,000 per annum
About Moda
Focussing on long-term stewardship, we partner with global institutional investors to provide unique access to the UK rental market at scale. Our purpose is to Provide Exceptional Living Experiences. We pioneer positive change across the rental landscape, delivering spaces and experiences for people to prosper, evolve and live better.
The Role
Join us as part-time Office Coordinator and play a key role in our Head Office team to keep our office running smoothly. You will be an integral part of the team as the main contact for suppliers, building management and cleaning team whilst ensuring the workplace is organised, safe and welcoming. You will play a key part in creating an efficient, supportive environment for the whole team.
Roles and Responsibilities
- Act as the key liaison for our trusted network of third-party suppliers, building smooth and efficient working relationships both internally and externally.
- Act as the central communication point for building management, handling notifications, updates and general correspondence.
- Lead on workplace safety by maintaining and updating our fire policy and risk assessments and act as one of the office’s designated Fire Marshals.
- Keep the office running smoothly by organising office stationery supplies and office groceries. Oversee first aid provisions, ensuring the office is always fully stocked and safe.
- Coordinate with our cleaning partners to maintain a spotless well-presented office environment.
- Coordinate with our IT suppliers, assisting with troubleshooting, internet and connectivity queries.
- Work with the executive team to arrange travel and accommodation to support smooth business operations, as well as manage diaries, ensuring seamless scheduling and time optimisation.
What We’re Looking For
- Strong organisation and time management skills, with the ability to prioritise a varied workload.
- Strong verbal and communication skills, comfortable liaising with suppliers, building management, cleaning teams and senior stakeholders.
- High attention to detail, ensuring office supplies, safety procedures and documentation are always accurate and up to date.
- Proactive and solutions-focussed, able to anticipate needs, resolve issues and keep daily operations running smoothly.
- Confident building relationships and maintaining positive interactions with internal and external partners.
- Reliable and discreet, handling sensitive information and responsibilities with professionalism.
- Competent in diary and travel management, work independently to coordinate schedules and logistics with accuracy.
- Aware of health and safety practices, including fire safety and first-aid stocking (training can be provided).
- Previous experience in an office administration or facilities coordination is required.
- Familiarity with workplace risk assessments or safety procedures is desirable but not essential.
What You Get
- 25 days annual leave plus bank holidays (pro-rata)
- Workplace pension
- Comprehensive employee benefits scheme including discounts on global brands on Perkbox, Bike2Work scheme, subsidised mental health care with MYNDUP
- Wellness support (mental health services, digital GP access)
- Regular team socials
How to Apply
Email your CV and a short statement explaining how you meet the criteria to aimee@modaliving.com
Think you’re up for the challenge and want to show us what you’re made of? Send us a copy of your CV and why you want to join Moda.
Part-time Office Coordinator / PA in Harrogate employer: Moda Living Ltd
Contact Detail:
Moda Living Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Office Coordinator / PA in Harrogate
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Moda and its values. This will help you tailor your answers and show that you're genuinely interested in being part of their mission to provide exceptional living experiences.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in organisation and communication can benefit the team at Moda, especially in managing suppliers and ensuring a smooth office environment.
✨Tip Number 3
Be ready to showcase your problem-solving skills! Think of examples from your past experience where you’ve proactively resolved issues or improved processes. This will highlight your ability to keep daily operations running smoothly, which is key for the Office Coordinator role.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you fresh in their minds as they make their decision.
We think you need these skills to ace Part-time Office Coordinator / PA in Harrogate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your organisational skills and any relevant experience in office administration or facilities coordination. We want to see how you can bring your unique flair to our team!
Craft a Compelling Statement: In your short statement, be sure to explain why you're the perfect fit for us at Moda. Share specific examples of how you've successfully managed relationships with suppliers or handled office logistics in the past. Show us your proactive side!
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your strong verbal and communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows us you're keen to join our team!
How to prepare for a job interview at Moda Living Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of a Part-time Office Coordinator/PA and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires strong organisation and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained efficiency in a busy environment.
✨Communicate Effectively
As you'll be liaising with various stakeholders, practice your communication skills. Think of scenarios where you've had to communicate clearly and effectively, especially with suppliers or team members. This will demonstrate your ability to maintain positive interactions, which is crucial for this position.
✨Be Proactive and Solutions-Focused
During the interview, highlight your proactive approach to problem-solving. Share specific instances where you've anticipated needs or resolved issues before they escalated. This will show that you can keep daily operations running smoothly, which is key for the role.
