At a Glance
- Tasks: Support major projects by managing documentation and ensuring compliance in a fast-paced environment.
- Company: Join a global leader in outdoor advertising with a dynamic team culture.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Other info: Opportunity for career growth and collaboration with a diverse team.
- Why this job: Make an impact on exciting projects while honing your organisational and communication skills.
- Qualifications: 2 years in document control or administration, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
The Business Support Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting. This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across the programme.
Key Responsibilities
- Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts.
- Implement processes to enhance efficiency.
- Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
- Conduct high-level quality checks on documentation before acceptance and submission.
- Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
- Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
- Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action.
- Regularly follow up on and elevate issues or inaccuracies to the Senior Project Manager.
- Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.
What You'll Love About This Role
- Think Big: Join Global and help shape Outdoor advertising.
- Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
- Keep it Simple: Fast-paced, challenging, and rewarding environment.
- Better Together: Supportive and dynamic team.
What Success Looks Like
- Established and maintained the procedures needed to deliver a high standard document control process.
- Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
- Developed and established reporting and tracking mechanisms that capture the key metrics.
What You'll Need
- Preferably at least 2 years of experience being in a document control/co-ordinator/project or business administrator position.
- Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing the flow of project documentation.
- Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
- Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
- Proficiency in MS office functions.
Business Support Administrator in London employer: MOBOLISE
As a Business Support Administrator within our Global Outdoor Operations team, you'll thrive in a fast-paced and dynamic environment that values collaboration and innovation. We offer a supportive work culture where your contributions to document control and project governance will be recognised, alongside opportunities for professional growth and development. Join us to make a meaningful impact on major CAPEX projects while enjoying the benefits of a diverse and inclusive workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills can contribute to their goals. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experiences effectively during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Business Support Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your organisational skills and any experience with document control or project administration to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific projects or experiences that demonstrate your attention to detail and ability to thrive in a fast-paced environment.
Showcase Your Communication Skills:Since this role involves working closely with various stakeholders, make sure to highlight your strong communication skills. Share examples of how you've built effective working relationships in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at MOBOLISE
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling in this role. Understand the importance of document control and compliance, and be ready to discuss how you’ve managed similar tasks in the past.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think about times when you successfully managed multiple projects or documents simultaneously, and be ready to explain your methods for keeping everything on track.
✨Communicate Effectively
Since strong communication is key, practice articulating your thoughts clearly. Be prepared to discuss how you've built relationships with teams or stakeholders in previous roles, and how you ensure everyone stays informed.
✨Be Proactive About Problem-Solving
Think of instances where you identified issues before they became problems. Be ready to share how you approached these situations and what steps you took to resolve them, demonstrating your proactive mindset.
