At a Glance
- Tasks: Support the Sourcing & Procurement team with vital admin and project tasks.
- Company: Join the magic of Disney in a dynamic, inclusive environment.
- Benefits: Enjoy 25 days leave, private medical insurance, and free park entry.
- Other info: Be part of a diverse team that values creativity and collaboration.
- Why this job: Make a meaningful impact while working behind the scenes at Disney.
- Qualifications: Bachelor’s degree and experience in supporting senior executives required.
The predicted salary is between 35000 - 45000 £ per year.
About the Role & Team
We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes! As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department’s administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director’s office and his direct reports. Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Support the Director’s Staff meeting, generating e-mails, reports or memos as follow up
- Assist managing KPI’s and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc.
- Prepare routine reports and follow up on actions
- Responsible for preparing documents for Director’s signature, and electronically filing, as well as contributing to maintain and file RFX templates and documents
- Assisting in creating presentations, and building and keeping a library of templates
- Support analysis and revision of the operating practices to improve efficiency
- Responsible to suggest and collect agenda items and setting up the biweekly EMEA Team meeting
- Manage the Director’s agenda, appointments, travel and expense
- Support the set up and maintaining of special programs (i.e. Minority Suppliers)
Areas of Accountability
- Provide project team support and support to Category teams as needed.
- Populate pre-formatted reports, following up with individuals and summarising actions.
- Deliver qualitative, action-oriented summaries of meetings.
- Efficient and correct management of the Director’s agenda and expenses.
- Build and maintain a good relationship with the S & P Team.
- Build and maintain company-wide relationships required for the execution of the role.
- Monthly Newsletter EMEA submission. Collate & Edit.
- Supporting the overall presentation needs of the Team and establishing a depository for templates.
- Oversee the office material needs, to avoid any bottlenecks.
- Gather a solid understanding of the operating practices and contribute to improve those.
- Organising the Biweekly EMEA Team meeting both content and execution (through leading or collaboration).
Required Qualifications & Skills
- Bachelor’s degree required, business background desirable.
- 5+ years of experience in a large multinational company, ideally within a regional/multi territory function.
- Experience in supporting senior executives, as well as multicultural/geographical & diverse teams.
- Excellent organizational and forward‑planning skills.
- Proficiency in MS Excel, PowerPoint and Word.
- Reconcile expenses and plan travel.
- Resourcefulness and strong problem‑solving skills.
- Ability to perform under pressure and to tight deadlines.
- Highly organized individual with attention to detail.
- Ability to build relationships and partner at all levels within the organisation.
- Handle sensitive information with highest degree of integrity and confidentiality.
- Knowledge of enterprise systems and data gathering.
- Good analytical skills and ability to understand process flows.
- High‑energy, self‑motivated with a desire to excel in a multi‑stakeholder environment.
- Confident in speaking in group settings and to develop and facilitate team workshops and activities.
- Language skills a plus.
The Perks
- 25 days annual leave.
- Private medical insurance & dental care.
- Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free.
- Disney Discounts: you are entitled to discounts on designated Disney products, resort F & B and ticketing.
- Excellent parental and guardian leave.
- Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neuro‑diversity focused group – ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Department Assistant employer: MOBOLISE
At Disney, we pride ourselves on being an exceptional employer, offering a vibrant work culture that embodies our core values of integrity, inclusion, creativity, collaboration, and community. As a Department Assistant in our London Hammersmith office, you will enjoy a supportive environment with opportunities for professional growth, generous benefits including private medical insurance, and the unique advantage of free park entry for you and your family. Join us to make a meaningful impact while enjoying a fulfilling career in a diverse and dynamic team.
StudySmarter Expert Advice🤫
We think this is how you could land Department Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since this role is all about collaboration and creativity, think of examples from your past that showcase these traits.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on how your skills align with the responsibilities of the Department Assistant role, especially around project support and organisation.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Department Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Department Assistant role. We want to see how you can bring your unique flair to our dynamic team!
Showcase Your Organisational Skills:Since this role is all about managing tasks and supporting the Director, be sure to provide examples of how you've successfully organised projects or managed schedules in the past. We love a well-structured application!
Be Authentic:Let your personality shine through! We value creativity and collaboration, so don’t hesitate to share your thoughts on how you can contribute to our team culture. A bit of your character can go a long way!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at MOBOLISE
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Department Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing the Director’s agenda and supporting project needs. This will help you demonstrate your knowledge and show how you can contribute to the team.
✨Showcase Your Organisational Skills
As a Department Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your proficiency in tools like MS Excel and PowerPoint, as these will be essential for the role.
✨Embrace Disney's Values
Familiarise yourself with Disney's core values: Integrity, Inclusion, Creativity, Collaboration, and Community. Think of ways you can embody these values in your work and share specific examples during the interview. This will show that you align with the company culture and are ready to contribute positively.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your interest in the role and the team. For instance, you could ask about the current projects the Sourcing & Procurement Department is working on or how they measure success in this position. This shows your enthusiasm and engagement.
