Office Manager

Office Manager

Full Time & Office Based (Wardle, Cheshire CW5)

Salary up to £35k (negotiable depending on experience)

33 days holiday, Contributory Pension, Private Healthcare

Established in Wardle England, Martin Renewables Solutions Ltd (MRS) is a wholly owned subsidiary of Martin GmbH Germany. Martin services the energy-from-waste (EfW) industry by providing engineering, design, consulting, planning and general contracting services. In addition, it offers products for boiler systems as well as flue gas treatment (LAB), plant modernization, equipment overhaul, repair and maintenance services. Martin has been serving the UK market for over 40 years and its recently established subsidiary – MRS – will expand its support with its local presence.

An exciting opportunity to be an integral part of the team, the Office Manager will be primarily responsible for MRS’s daily bookkeeping and accounting activities as well as for front office administrative support to our Sales, Technical Service and Warehouse Operations staff.

General Bookkeeping and Accounting Responsibilities

1. Executes accounting/bookkeeping/bank reconciliations duties using SAP Business One software and interfacing with MRS’s external accountants
2. Supporting external accountants with monthly transmittals of receipts and documents
3. Preparing and posting journal entries (sales, purchasing, payments and receipt, payroll posting etc)
4. Compiling financial data for external accountants
5. Filing and remitting sales taxes and other financial obligations
6. Reviewing and issuing purchase orders and invoices for accuracy and completeness
7. Checking incoming and outgoing payments for accuracy
8. Managing Accounts Payable and Receivable
9. Preparation of VAT returns
10. Invoicing MRS’s customers and monitor payments accuracy
11. Processing employee expenditures
12. Supports the operational business with issuing purchase orders or order confirmations
13. Compiling reports on sales, expenditure, marketing and other accounting activity for senior management

Additional responsibilities include but are not limited to:

1. Oversee the induction of new staff on site (whether permanent or temporary/agency)
2. Maintaining general office records and files
3. Working closely with staff to ensure office and warehouse efficiency
4. Acts as liaison with MRS’s Headquarters (Martin GmbH) as well as vendors, including IT, payroll, HR benefits, and equipment services
5. Manage the UK visa sponsorship license and sponsorship management system
6. Provides administrative support to staff in the parts quotation/order processes
7. Oversees the upkeep of the office facilities and equipment
8. Coordinates travel arrangements
9. Coordinates company meetings and events
10. Managing incoming post and ensuring that queries are allocated to the correct department
11. Supporting management with customized reports
12. Preparing A/R statements, help customers with account inquiries, maintain a customer database
13. Working with vendors to resolve disputes or discrepancies
14. Communicating with the corporate home office support personnel located in Munich Germany
15. Control of Payroll accuracy (overtime, bonuses, sick leave etc)
16. Manage office staff training records
17. Manage office safety and insurance inspections
18. Team Worker, must be able to work in a small team to achieve goals

Person Specifications & Qualifications

1. Education: Bachelors or Associate degree preferred. As a minimum, a High School diploma is required with a minimum of 5 years of administrative experience
2. Experience of day-to-day business accounting tasks – AAT qualification would be advantageous but not essential
3. Must have proficient computer skills including Microsoft Office Suite
4. SAP Business One experience would be advantageous
5. Must have strong written and oral communication skills
6. Fluent in German advantageous
7. High level of discretion and confidentiality
8. Must have a positive attitude and strong interpersonal skills
9. Strong desire for continued growth and learning
10. Strong mathematical and analytical skills
11. Proven ability to handle multiple projects simultaneously
12. Ability to read and analyze financial reports
13. Attention to detail and follow-up skills are critical
14. Experience in international billing is advantageous

This is a broad role for an enthusiastic individual with a willingness to develop and grow with the business.

If you feel this role looks right for you and you feel you can contribute to our business growth plans and want to join our team, it’s time to get your application started. Please apply through this advert with an up to date CV and covering letter stating why you feel you are suitable for the role, also detailing your salary requirements.

Deadline for applications: Monday 10th February 2025 (although applications will be reviewed as they come in)

(This is likely to be a 2-Stage Interview Process with the 2nd interview including at least a Psychometric Assessment and one presentation).

NO AGENCIES PLEASE

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