Executive Assistant

The Motor Neurone Disease (MND) Association is seeking an Executive Assistant to join our Chief Executive's Office team based in Northampton on a permanent full-time contract. This is an exciting role supporting the Executive Leadership. As an Executive Assistant at the MND Association, you will play a key role in driving the efficiency and impact of our leadership team. Supporting our directors, you will work closely with both internal and external stakeholders and colleagues, ensuring high-level administrative, operational, and logistical support, enabling them to focus on delivering the Association's mission and objectives. This is a rewarding yet satisfying role which requires exceptional organisation, communication, and problem-solving skills, along with the ability to anticipate needs, manage multiple priorities, and work proactively in a shifting environment. You will be working autonomously to represent the Directors with internal and external stakeholders, ensuring you are proactive and in tune with their leadership. Our Executive leadership is newly formed, and we are looking for energetic and driven support to help the charity reach its full potential for the MND community.

Key Responsibilities:

• Managing Directors' diaries, prioritising meetings, maintaining action logs, tracking key deadlines, and supporting effective work planning, making effective decisions without the director's input.
• Manage and respond to correspondence on behalf of the Directors, ensuring timely and appropriate communication.
• Coordinate and provide full administrative support for Board, Trustees, and Committee meetings, including agenda preparation, taking minutes/action points as agreed, monitoring and following up on agreed actions prior to the next scheduled meeting.
• Lead on the collation, analysis, drafting, and formatting of regular reports, dashboards, and management information related to directorate and strategic performance.
• Ensure that Heads of Department and other contributors are aware of, and meet, all deadlines.
• Manage supplier contracts, ensuring cost-effective procurement of services and processing of invoices.
• Work in unison with other Executive Assistants, ensuring support across the team of Directors during times of holiday and any other absence.
• Ensure that Directors are prepared and best able to represent the Association when attending external meetings and other events, managing all travel and other logistical arrangements.

About You:

• Proven experience in high-level administration, at Director and/or Board level.
• Significant experience supporting a senior executive as an Executive Assistant.
• Highly organised with strong self-management skills and the ability to work on own initiative to prioritise own workload to meet deadlines.
• Exceptional organisational skills and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with the confidence to engage senior stakeholders and the ability to produce high-quality work under tight deadlines.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to adapt positively to change, highly resourceful, self-motivated, with strong emotional intelligence and a positive and proactive approach to work.
• Proven experience of working in a confidential environment and with confidential and sensitive information.

How to apply:

Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role: Significant experience of working proactively at Director and/or Board level, with experience of proposing solutions on behalf of directors or senior managers making decisions on behalf of the director and thinking through decisions to conclusion. Demonstrate experience of team working and understanding business principles and interdependencies. Excellent level of accuracy and attention to detail and the ability to work to very tight timeframes.

About Us:

Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families, and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised and addressed by wider society. We are committed to equality, diversity, and inclusivity. We work to remove barriers for everyone affected by MND, employees, volunteers, and stakeholders. As part of the Disability Confident Scheme, we guarantee interviews for disabled applicants who meet the role's requirements.

What We Offer:

• 28 days holiday, increasing to 33 days after 5 years, plus Bank Holidays.
• Access to UK Healthcare, including dental, eyecare, health screenings, and therapies.
• 24/7 GP access via phone and video.
• Life assurance and confidential counselling helplines.
• Salary sacrifice schemes (Cycle to Work, Buy/Sell Annual Leave).
• Access to Benefit Hub for discounts on everyday shopping.
• Enhanced pension scheme.
• Opportunities for training and personal development.
• Hybrid working.

Important Information:

We may close applications early if we receive a high volume, so early submissions are encouraged. If you require sponsorship for this role, please clearly indicate this in your application. Depending on the role, a DBS check may be required. If you need reasonable adjustments during the application or interview process, please contact us for support. We are happy to consider alternative application formats for those who find the online form challenging.