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- Tasks: Join our finance team as a Purchase Ledger Assistant, managing supplier invoices and maintaining relationships.
- Company: We're a Lanarkshire-based company focused on accuracy and detail in financial operations.
- Benefits: Enjoy a competitive salary of £28,000 plus an excellent overall package.
- Why this job: This role offers hands-on experience in finance, perfect for building your career in accounting.
- Qualifications: A-Level or equivalent in Accounting/Finance; previous Purchase Ledger experience is essential.
- Other info: Ideal for detail-oriented individuals who thrive in a fast-paced environment.
The predicted salary is between 28000 - 28000 £ per year.
We are looking to attract for our Lanarkshire based client a detail-oriented and organised Purchase Ledger Assistant to join their finance team. The ideal candidate will be responsible for managing the company's purchase ledger by ensuring accurate and timely processing of supplier invoices, reconciling supplier statements, and maintaining relationships with suppliers. The role requires a high level of accuracy, attention to detail, and strong communication skills.
Key Responsibilities may include:
- Invoice Processing: Accurately process a high volume of supplier invoices, ensuring all entries are correctly coded and approved.
- Payment Runs: Prepare and execute payment runs, ensuring payments are made within agreed terms.
- Supplier Statement Reconciliation: Regularly reconcile supplier statements to ensure all transactions are recorded and any discrepancies are resolved promptly.
- Query Resolution: Address and resolve any queries from suppliers or internal stakeholders regarding invoices or payments.
- Expense Management: Process and review staff expense claims, ensuring compliance with company policies.
- Month-End Reporting: Assist with month-end closing activities, including the preparation of accruals and prepayments related to the purchase ledger.
- Record Maintenance: Maintain accurate and up-to-date records of all purchase ledger activities, ensuring compliance with relevant regulations and company policies.
- System Updates: Support the finance team with any system upgrades or changes, ensuring the purchase ledger function is optimised.
- Audit Support: Provide necessary documentation and support during internal and external audits.
Qualifications:
- Education: A-Level or equivalent qualification in Accounting, Finance, or a related field.
- Experience: Previous experience in a Purchase Ledger or Accounts Payable role is essential. If worked in the hospitality sector would be very beneficial but not essential.
- Technical Skills: Proficient in accounting software (e.g., Sage, QuickBooks, SAP) and MS Office, particularly Excel.
- Communication: Strong verbal and written communication skills, with the ability to interact effectively with suppliers and internal teams.
- Attention to Detail: High level of accuracy and attention to detail, with strong organisational skills.
- Problem-Solving: Ability to resolve invoice discrepancies and manage complex queries.
- Team Player: Ability to work effectively both independently and as part of a team.
Key Competencies:
- Analytical Thinking: Ability to analyse financial data and identify trends or discrepancies.
- Time Management: Ability to prioritise tasks effectively and manage time efficiently in a fast-paced environment.
- Integrity: High ethical standards and the ability to handle confidential information with discretion.
On offer is a Basic Salary of £28,000 with an additional excellent overall package.
Purchase Ledger Assistant employer: MM Search
Contact Detail:
MM Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarize yourself with common accounting software like Sage, QuickBooks, or SAP. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills! Since you'll be interacting with suppliers and internal teams, practicing clear and concise communication can help you stand out during the interview process.
✨Tip Number 3
Showcase your attention to detail by preparing examples of how you've successfully managed invoices or resolved discrepancies in past roles. This will highlight your ability to handle the responsibilities of the Purchase Ledger Assistant position.
✨Tip Number 4
Research the company and its values. Understanding their approach to finance and supplier relationships can give you an edge in interviews, allowing you to tailor your responses to align with their expectations.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in Purchase Ledger or Accounts Payable roles. Emphasize your attention to detail, accuracy, and any specific accounting software you are proficient in, such as Sage or QuickBooks.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the key responsibilities listed in the job description, particularly your experience with invoice processing and supplier statement reconciliation.
Highlight Relevant Skills: Clearly outline your technical skills, especially your proficiency in MS Office and any accounting software. Also, emphasize your strong communication skills and ability to resolve queries, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is a key requirement for this position.
How to prepare for a job interview at MM Search
✨Showcase Your Attention to Detail
As a Purchase Ledger Assistant, accuracy is key. Be prepared to discuss specific examples from your past experience where your attention to detail made a significant impact on your work, such as successfully reconciling supplier statements or resolving discrepancies.
✨Demonstrate Your Technical Skills
Familiarity with accounting software is crucial for this role. Make sure to highlight your proficiency in tools like Sage, QuickBooks, or SAP during the interview. You might even want to mention any relevant projects where you utilized these systems effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding invoice discrepancies or supplier queries. Think of scenarios where you successfully navigated challenges and be ready to explain your thought process and the outcomes.
✨Emphasize Your Communication Skills
Strong communication is essential for maintaining relationships with suppliers and internal teams. Prepare to discuss how you've effectively communicated in previous roles, particularly in resolving issues or clarifying payment processes.
