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- Tasks: Lead the planning and delivery of a major international academic conference in Central London.
- Company: Join a dynamic team dedicated to hosting high-profile academic events.
- Benefits: Enjoy flexible working hours and opportunities for professional development.
- Why this job: Be part of an exciting event that impacts the academic community and enhances your organisational skills.
- Qualifications: Experience in event management and strong organisational skills are essential.
- Other info: Willingness to work extra hours leading up to the event is required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced and highly organised Conference Manager to lead the planning and delivery of a major international academic conference hosted by our client in Central London. The successful candidate will oversee all aspects of the conference, expected to welcome over 200 attendees, including speaker coordination, technical and AV logistics, registration management, and team supervision. This is an exciting opportunity for a dynamic professional with a strong background in academic events, capable of managing complex logistics and delivering a high-profile event to the highest standards.
Conference Management
- Maintain and organise all documentation and files related to the conference.
- Schedule, coordinate, and minute both in-person and online meetings related to conference planning.
- Lead and manage the attendee registration process, ensuring secure and accurate maintenance of delegate data.
- Support the submission, review, and communication processes for academic abstracts.
- Collaborate closely with the Conference Chairs on the development and finalisation of the conference programme.
- Coordinate accommodation arrangements for conference attendees.
- Arrange travel and accommodation for staff requiring assistance, in line with university financial, safety, and sustainability policies.
- Serve as the primary point of contact for all conference-related enquiries, responding directly or escalating appropriately.
- Draft and proofread official conference communications, ensuring clarity and consistency of tone.
- Liaise with the university’s events team, suppliers, and contractors to ensure timely and accurate information flow.
- Manage and regularly update the conference website with relevant content and logistical information.
Event Coordination
- Oversee all logistical aspects of the conference, liaising with internal and external venue and events teams.
- Assist with travel and coordination for excursions and technical visits as part of the conference programme.
- Produce and distribute essential event documentation.
- Attend the conference and related events, providing on-the-ground coordination and ensuring smooth execution.
- Ensure all AV equipment and technical requirements are arranged and functioning correctly at university-hosted events.
- Track and monitor conference-related income and expenditure, providing regular financial updates to the Conference Chairs.
- Process travel reimbursements and expenses for keynote and plenary speakers.
- Participate in training or development activities as required.
- Be available for increased working hours or overtime in the lead-up to the event to meet critical deadlines.
Venue Manager - Events & Conference employer: MLC Partners
Contact Detail:
MLC Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Manager - Events & Conference
✨Tip Number 1
Network with professionals in the academic events sector. Attend similar conferences or events to meet potential colleagues and learn about industry standards. This can help you gain insights into what is expected from a Venue Manager.
✨Tip Number 2
Familiarise yourself with the latest event management software and tools. Being proficient in these technologies can set you apart, as they are often crucial for managing logistics and attendee registration effectively.
✨Tip Number 3
Prepare to discuss your experience with complex logistics during interviews. Have specific examples ready that showcase your ability to manage multiple tasks and coordinate with various stakeholders seamlessly.
✨Tip Number 4
Stay updated on trends in academic conferences and events. Understanding current best practices and innovations can demonstrate your commitment to excellence and your ability to deliver high-profile events.
We think you need these skills to ace Venue Manager - Events & Conference
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in conference management and event coordination. Use specific examples that demonstrate your ability to manage logistics, oversee registrations, and coordinate with various stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for academic events and your organisational skills. Mention any previous experience with large-scale conferences and how you successfully managed complex logistics.
Highlight Key Skills: In your application, emphasise skills such as communication, problem-solving, and attention to detail. These are crucial for the role of Venue Manager, especially when dealing with multiple tasks and stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, and that your tone is professional yet engaging. This reflects your attention to detail, which is vital for the role.
How to prepare for a job interview at MLC Partners
✨Showcase Your Organisational Skills
As a Venue Manager, you'll need to demonstrate your ability to manage complex logistics. Prepare examples from your past experiences where you successfully organised events, highlighting your attention to detail and ability to handle multiple tasks simultaneously.
✨Familiarise Yourself with the Conference Landscape
Research the latest trends in academic conferences and events. Being knowledgeable about current practices will show your passion for the role and your commitment to delivering high-quality events.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific challenges, such as last-minute changes or technical issues during an event. Think through potential scenarios and prepare your responses to demonstrate your problem-solving skills.
✨Emphasise Communication Skills
As the primary point of contact for conference-related enquiries, strong communication is key. Be ready to discuss how you've effectively communicated with various stakeholders in previous roles, ensuring clarity and consistency in your messaging.
