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- Tasks: Support the CEO with admin tasks, scheduling, and office organisation.
- Company: Join MLA College, a dynamic institution focused on innovative education.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Be part of a vibrant culture while making a real impact in the CEO's office.
- Qualifications: Familiarity with Microsoft Office 365 and strong organisational skills are essential.
- Other info: Discretion and teamwork are key to thriving in this role.
The predicted salary is between 28800 - 43200 £ per year.
ROLE PURPOSE: Provide day-to-day support to the MLA College CEO and assist with the smooth operation of the CEO’s office.
ROLE AND RESPONSIBILITIES:
- Assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
- Help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
- Maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks.
- Maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
- Act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
- Contribute to the drafting of agendas, papers, reports and presentations as required.
- Coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
- Provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
- Maintain full familiarity with the organisation’s administrative and board structures.
- Organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
- Carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.
Essential Skills and Experience:
- Familiarity with all programmes in Microsoft Office 365.
- Attention to detail is a must, as well as strong organizational skills.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Due to the nature of the work, discretion is paramount to the role.
- Ability to work in a team - will be an essential team member.
Executive Assistant (London Area) employer: MLA College
Contact Detail:
MLA College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (London Area)
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. This will help you understand their priorities and tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Brush up on your Microsoft Office 365 skills, especially Excel and PowerPoint. Being proficient in these tools will not only help you manage documents and presentations but also demonstrate your capability to handle the administrative tasks required in this role.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for interviews and discussions.
✨Tip Number 4
Showcase your organisational skills by preparing a mock action tracker or diary management system. Presenting this during your interview can illustrate your proactive approach and attention to detail, key traits for an Executive Assistant.
We think you need these skills to ace Executive Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and familiarity with Microsoft Office 365.
Craft a Compelling Cover Letter: Write a cover letter that showcases your interpersonal and communication skills. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description, such as diary management or coordinating meetings.
Highlight Discretion and Confidentiality: Given the importance of discretion in this role, include examples in your application that demonstrate your ability to handle sensitive information responsibly and maintain confidentiality.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant.
How to prepare for a job interview at MLA College
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or maintained filing systems in the past. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of discretion. Share experiences where you successfully handled confidential information and explain how you ensure privacy in your work.
✨Familiarity with Microsoft Office 365
Make sure to brush up on your Microsoft Office 365 skills, as familiarity with these programmes is essential. Be ready to discuss how you've used these tools in previous positions, particularly for tasks like creating reports or managing calendars.
✨Emphasise Teamwork and Communication
The role requires effective collaboration with various stakeholders. Prepare to talk about your interpersonal skills and provide examples of how you've worked successfully within a team, especially in diverse environments.
